Personal Assistant / Office Manager

Job description / Role

The Office Manager Personal Assistant will be responsible for managing the day-to-day operations of the office and providing personal support to the members.

Responsibilities:

- Manage the office, including maintaining office supplies, equipment, and facilities
- Handle all incoming and outgoing communications, including emails, phone calls, and mail
- Schedule and coordinate meetings, appointments, and travel arrangements for the team members
- Prepare and manage documents, presentations, and reports
- Conduct research and gather information as needed
- Manage household staff, including hiring, training, and scheduling
- Assist with personal tasks such as shopping, errands, and event planning
- Maintain confidentiality and handle sensitive information with discretion
- Liaise with external service providers and vendors
- Manage household finances and oversee bill payments
- Other ad-hoc duties as assigned by the team members.

Requirements

- Bachelor's degree in business administration or a related field
- At least 5 years of experience as an office manager or personal assistant, preferably in a office or high-net-worth individual setting
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Proficient in Microsoft Office and other relevant software
- Strong attention to detail and problem-solving skills
- Ability to work independently and handle multiple tasks simultaneously
- Flexibility to work outside of regular business hours as needed
- Knowledge of Arabic is a plus.
- Fluency in English and Russian is a must.

About the Company

A leading company in UAE.