Project Administration Intern

Job description / Role

Wood is currently recruiting for a Project Administration intern to join our engineering offices in Al Khobar, Saudi Arabia.

RESPONSIBILITIES
- The following responsibility included, but not limited to.
- Participate in the implementation of established documentation procedures (WAH & Client).
- Work under general supervision of Lead assisting in the maintenance of project engineering and vendor document files in both electronic and hard copy media and processes
- Type, develop, prepare, compiled, formats project documents (such as: Specifications, scopes of work, transmittals, letters, memos, fax's, reports, MOM, Site visit, temporary access request, weekly & monthly progress reports, comments/response log etc.) as directed by Project Manager and distributed the same as per data matrix or PM instructions.
- Perform non-typing secretarial activities as requested by the Project Manager, such as: Filing, data entry, reporting, data manipulation, proof reading, organizing, administrating, assisting, coordinating, transmitting, receiving, archiving, printing, copying etc.
- Create, updates and maintains project filing system
- Receive, process, and monitor/follow-up internal and external distribution.
- Coordinate secretarial services for the project. Interface with the Document Control and Reproduction department for reproduction of associated with copy and distribution requirements of hard copy documents.
- Assign numbers and maintain logs for project correspondence
- Weekly received CWRs & PAFs from Project Control Dept (PC) and get signature of PM, send to SAPMT for their signature thru transmittals and Maintain log for the same.
- Coordinate with the project document controller at the time project submittals.
- Prepare the project file records for storage and archive
- Ensure the disposition of every project document is understood

Requirements

QUALIFICATIONS
- Bachelor's degree in Business Administration or MIS
- Good with flowcharts, technical documentation, and schedules
- Solid time-management skills
- Team player; works with little or no supervision; has a full understanding of processing both engineering and vendor documentation; understands the importance of quality checking
- Detail oriented and follows directions well
- Saudi National

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.