Registration & Appraisal Officer

Job description / Role

Reviews newly and updated lists of Suppliers (vendors/contractors/Manufacturers/etc), evaluates market trends relative to prices, rates, lead times and various commercial aspects of products offered by such Supplier, ensures that an efficient of an electronic registration system is in operation and participates in the Commercial Directory for the need of Departments. Meet with Supplier to obtain/clarify data.

JOB DUTIES
- Responsible to update and maintain Commercial Directory in Maximo 7.1.
- Newly submitted electronic requests (New Registration/Update) are properly checked, competed and processed as per applicable procedures.
- Newly submitted electronic applications (New Registration/Update) are properly reviewed and analyzed as per applicable procedures. Supplier basic information, legal documents, activities and attachments are crucial data that needs attention.
- Encourage, Conduct & Attend Interactive meetings with Suppliers and appraise them FERTILs business operations, Suppliers pre-qualification & Registration procedures. Also gather market intelligence.
- Attend telephone enquiries from Suppliers regarding requests for new registration & status of Registration.
- Follow the Supplier (vendors/contractors/Manufacturers/etc) registration and pre-qualification procedures, maintain such procedures and ensures their proper implementation according to approved guidelines, and procedures.
- Development of Commercial Directory which includes Suppliers qualifications, capabilities and performance in the light of relevant data received. Recommends additions / deletions to existing lists of Supplier accordingly.
- Participates in qualification surveys carried out in the field.
- Gathers information on Supplier available on local/foreign markets to establish a database of materials/services offered, prices/rates, lead times and various commercial aspects of such Supplier. Includes periodicals, similar industry practices in G.C.C., procurement commitment plans, statistical agencies, etc. for information gathering and updating purposes. Analyses data to desire trends and examine implications, and highlights areas which could contribute to a cost effective material purchases.
- Participates in the establishment of a reference Commercial Directory for the Department ensuring that Directory contents are properly maintained.
- Conducts searches for sources of supply of materials and services that could meet the requirements of FERTIL in term of delivery time and quality, while observing Local Rules and Regulations governing the business.
- Conducts visits to manufacturers, workshops and meet suppliers for obtaining additional information on their capabilities whenever there are specific requirements.
- Organizes meetings between suppliers and Users to clarify intended scope of supply in special cases where the purchase requisition is a new development.
- Monitor supplier performance, and at times investigate reasons for poor results, and recommends courses of action to management to avoid repetition. Disseminate results of review to users following management sanction.
- Tracks suppliers mergers, acquisitions or bankruptcies and name changes in order to retain correct data on contact points and warn Purchasing Section staff.
- Familiarize with the latest in the industries and the market place, through review of periodicals, publications and the internet related magazines.
- To review and recommend Suppliers capability/quality with respect to new/current sources.
- Distributes order requirements among approve sources/suppliers.
- Recommends the addition or removal of suppliers from approved Suppliers List.
- Performed suppliers Liaison & Market Research
- Prepared SWOT analysis on FERTIL, suppliers
- Submit various Reports on monthly basis (registration, etc)
- Developed new Vendors Sources
- For improvement, regularly enhance or amend Procurement Procedures where applicable.
- Update Product / Services Master Item List, Classified, Coded & Computerized Engineered Packages, Electrical, Instrumentation, Piping
- Conducted Survey/Audits at Vendor Works along with User & QA Dept. for first hand assessment of Product Quality & Quality Systems.
- Participate actively in Pre-Qualification Committee Meetings to Update Status to the Management.
- Suggests an automated Design for supplier Performance Rating Forms, Obtained feedback from Purchase, Expediting, Projects, Stores Dept., Evaluated, Monitored & Computerized Vendor Performance ratings
- Updated suppliers information on real time basis (design automated update invitation).
- Coordinate with IT Systems Group for Maximo Commercial Directory maintenance & upgrade
- Organize / Coordinate Meetings & prepare Minutes related to registration.
- Study of E-procurement for knowledge and effective and applicable system.

Requirements

- Diploma/High Diploma in Engineering or equivalent.
- Min 3 years experience in technical and commercial analysis related to contracts, price trends and new products, in oil /gas petrochemical industry.
- Maximo Commercial Directory Experience
- High level of proficiency in English.

About the Company

Established in 1989 , Ahmed Almazrouei Group has been in existence over the last two decades and has been primarily focused towards Engineering and Design Services across a spectrum of regional markets.

With a view to expanding its horizons, over the years, the group is also involved in General Trading, Property Management, Facilities Management, Oil & Gas, Educational and Food retail business.

The Group presently manages the operations of 11 subsidiaries and associate companies in more than 5 business sectors.