Admin Officer

Job description / Role

Bahrain Office Related Admin Tasks:
• Perform activities of receptionist (be seated at the reception area, answer incoming calls, receive guests, etc.);
• Handle petty cash including filling petty cash expenses form and coordinating with finance for reimbursement
• Arrange for payment of monthly GOSI, LMRA, telephone, internet, electricity and municipality fees;
• Review of office rent invoices and arrange with finance for the payment of those invoices;
• Purchase of office supplies and stationery;
• Arrange for the issuance of visas for new expat employees;
• Register new employees in LMRA and GOSI;
• Arrange for the renewal of expat employees visa;
• Arrange with HR for the issuance and renewal of Saudi visa for expat employees;
• Arrange for the renewal of office commercial registration (CR) certificate and updating office details in governmental authorities;
• Liaise with the landlord for office related issues;
• Fill travel forms and coordinate with HR and admin for travel arrangements (including arranging for flights and hotel bookings);
• Fill expense claim forms and coordinate with HR and finance for reimbursement;
• Fill and prepare visa application forms for travelling employees and arrange for required supporting documents such as travel insurance, etc.;
• Assist in registration for employees training courses;
• Liaise with relevant departments for office maintenance and replacement of damaged equipment;
• Supervise office boy and cleaning of office; and
• Custody of office keys and arrange for opening and closing of office.

Investments Related Admin Tasks:
• Assist in filling investments related documents;
• Assist in preparing, formatting and editing presentations;
• Establish policies and system for filing hard copy documents;
• File all office and investment related documents both soft copy in IT server and hard copy in filing room;
• Write letters and other correspondence (both in Arabic and English);
• Take and prepare meeting minutes; and
• Arrange meetings, appointments and conference calls.

Requirements

Ideally, the candidate should be between 26 to 35 in age, with good communication skills and has at least two years experience in similar role. Preference is for local Bahraini or Arabic speaking female.

About the Company

Ali Zaid Al-Quraishi & Brothers Co Ltd. (AZAQ) was founded in 1958 as a family owned diversified company. Today, with more than 4,500 employees on its payroll, prolific market activities all over the Kingdom, and long established associations with a several world-class brands and international corporations, AZAQ is a leading business group in the region.

The Group today is firmly based in the marketing and distribution field, representing top brand names in leisure goods, household products, watches, office furniture, telecommunications, electronics, electrical equipment and motor vehicles. It is also involved in manufacturing of electrical products and transformers and switchgears.