Media Production Office Administrator

Job description / Role

Grow your skills with us.

The successful candidate will join our office to carry out various duties such as:
- Word processing;
- Audio and copy typing;
- Letter writing;
- Dealing with telephone and email enquiries;
- Creating and maintaining filing systems;
- Scheduling and attending meetings, creating agendas and taking minutes - shorthand may be required;
- Keeping diaries and arranging appointments;
- Organising travel for staff;
- Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
- Devising and maintaining office systems;
- Booking rooms and conference facilities;
- Using content management systems to maintain and update websites and internal databases;
- Managing and maintaining budgets, as well as invoicing;
- Liaising with staff in other departments and with external contacts;
- Ordering and maintaining stationery and equipment;
- Sorting and distributing incoming post and organising and sending outgoing post;
- Arranging travel and accommodation for staff or customers and other external contacts;
- Liaising with colleagues and external contacts to book travel and accommodation;
- Organising and storing paperwork, documents and computer-based information;
- Photocopying and printing various documents, sometimes on behalf of other colleagues;
- Recruiting, training and supervising junior staff and delegating work as required;
- Manipulating statistical data;
- Arranging in-house and external events.

Requirements

It is essential that you have working knowledge, a qualification or experience in office type work, including database entry, a good phone manner and having a technical knowledge is desirable.

- Excellent oral and written communication skills.
- Detail oriented and works with a high degree of accuracy.
- Highly organized and flexible.
- Ability to multitask and meet changing deadlines.
- Must be self directed and able to complete projects with limited supervision.
- Maintains staff confidentiality.
- Working knowledge of email, scheduling, spreadsheets and presentation software.

About the Company

A global leader in media production.