Office Manager

Bahrain

Ref: LP127-1149

Job description / Role

Employment: Full Time

Based in Saudi our client is a leading business group who provide services in Projects Development, Application Management and Acquisition. Our client is currently looking for an Office Manager.

Duties & Responsibilities:
- To liaise with and supervise the quality of work carried out by external service providers.
- To keep accurate and up-to-date records of contracts and agreements relating to the above.
- To organize and supervise all office hospitality for business visitors and supervise any external service providers engaged for catering services.
- To maintain lean, efficient, office management.
- To provide office support services to all senior staff as requested.
- To manage Office petty cash, itemizing and recording each item of expenditure, ensuring valid receipt are included, and sending regular petty cash reports as required by Finance Department.
- To identify tasks, prioritize them and take action accordingly.
- To manage Office Drivers schedule & Expenses.
- To be responsible for the servicing of office equipment and company vehicles including service records.
- To organize & manage the procurement of all office stationery items.
- To organizes & manage the procurement of kitchen sundry items, office sundry items, refreshment items.
- To oversee Courier outgoing deliveries with company preferred service provider
- To be pro-active with ensuring all company policies and legal requirements regarding Health & Safety matters are adhered to including Fire Safety. Act as appointed Fire Marshall, ensuring all fire exits are kept clear at all times, and that the “No Smoking Policy” is stringently adhered to. Ensure all necessary training and support to key staff responsible for maintaining a safe working environment for all employees.
- To be pro-active with monitoring standards of Food Preparation and Hygiene matters in the office kitchen & canteen.
- To manage car parking passes. To carry out research activities as requested (e.g. for a new service provider)
- To provide secretarial and/or administration services to business visitors or senior staff from associate companies as requested.
- To be highly pro-active in the completion of all responsibilities, providing top quality services and maintaining corporate image and identity.

Requirements

- Bachelor’s Degree in Business Administration or similar
- At least 7-10 years’ experience in Admin/Office Management or similar
- Excellent organizational skills
- Demonstrated leadership ability, team management and interpersonal skills
- Excellent written Business English and oral communication skills
- High level of energy, pro-activity and attention to detail
- Ability to work with respect for confidential information
- Excellent time management for meeting deadlines.

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions: