Receptionist cum Office Coordinator

Job description / Role

- Serves clients and visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of their arrival; maintains security and telecommunications systems.
- Maintain a high standard of tidiness and order in the reception area and meeting rooms at all times, including newspapers, magazines and research collateral.
- Answer the telephone board lines promptly in a polite and clear manner so that enquiries are dealt with efficiently and put through to the appropriate individual.
- Make full and accurate notes of relevant telephone conversations and ensure that they are actioned or passed on to the appropriate colleague without delay.
- Update and circulate the extension list, make/arrange changes to the telephone system and voicemail (e.g. bank holidays/weekends, new starters etc.) when required.
- Coordinating and arranging meetings.
- Makes necessary travel arrangements for the staff, including Air tickets, hotel reservations, car rentals, restaurant table bookings etc
- Coordinating with Printers and arranging business cards for the office staff as per requirement
- Arranging / applying for medical cards for all employees
- Provides office services by complying with Company's administrative systems, procedures, policies when undertaking administrative tasks.
- Works with the Company's Group systems and procedures to comply with record keeping systems.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories.
- Provides information by answering questions and requests.
- Maintains the office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
- Sorts and distributes incoming email and Faxes to clients and staff
- Receiving P.O. Box mails/Couriers and distributing the same
- Maintaining incoming / Outgoing Courier receipts and tallying the same with the monthly invoices
- Uses a variety of software packages, including Microsoft Word, Outlook, Power Point, Excel and Company's Group CRM to produce correspondence, documents, maintain presentations, records, spreadsheets and databases.

Requirements

- 2 to 4 years of Experience handling Office Admin cum Receptionist Role
- Bachelor’s Degree
- Must be a Saudi National (Female)
- Verbal Communication.
- Microsoft Office Skills.
- Telephone Skills.
- Listening.
- Professionalism.
- Client Focus.
- Organization.
- Handles Pressure.
- Can do Attitude.

About the Company

Pentair is a global water, fluid, thermal management, and equipment protection partner with industry leading products, services, and solutions. Pentair reports the performance of its business within four reporting segments that focus on five primary verticals.

At Pentair we have a shared belief, passion and calling, coming together in pursuit of a common goal. We are one global team, 30,000 employees strong, inspired by our role in the world, our customers, and each other.