Administrative Assistant

Job description / Role

Specific Job Description
Position supports the Chief Executive and General Manager (CE&GM) initiatives, Corporate International Business Development personnel and LM Business Units operating in Qatar.

Responsibilities include:
- Coordinate CE&GM daily schedule of activities. Coordinate schedule with ability to communicate and support schedule changes.
- Manage e-mail accounts and ensure follow-through and timely response to time sensitive information and requests.
- Prepare Cash and Petty Cash Reports including pertinent support documents for the local accounting firm and the Companys Financial Center.
- Manage the Bank and Petty Cash Accounts activity and be accountable for the Petty Cash transactions.
- Arrange travel and submit expense reports as needed.
- Organize and prioritize daily requirements within the office.
- Manage and protect sensitive information, necessitating considerable use of discretion and judgment.
- Manage support for maintenance of the office equipment
- Conduct event planning as needed; will be point of contact for facilities coordination and Security requirements as necessary.
- Must be detail-oriented and be able to handle multiple tasks simultaneously. Must be able to work in a team environment and interface with all levels within the company.

Standard Job Description
- Performs a variety of administrative duties for assigned personnel.
- Performs normal office functions such as setting up and maintaining filing system; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
- Takes and transcribes dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
- Translate official documents from Arabic to English and vice versa.

Requirements

Required skills:
- Effective communications skills (verbal, written and presentation)
- Must be proficient in MS Office applications,
- Ability to perform multiple tasks within time constraints
- Ability to handle accounting, expense reporting and deal with the Companys Finance Center and the Accounting Firm in Doha.
- Ability to understand and perform needed support to the Business Development operations and Program Support Areas

Desired skills:
- Self starter with strong initiative
- Ability to work flexible hours with a willingness to do what it takes to get the job done
- Fluent in both English and Arabic
- Other Languages will be considered an advantage

About the Company

Headquartered in Bethesda, Maryland, Lockheed Martin is a global security and aerospace company that employs approximately 112,000 people worldwide and is principally engaged in the research, design, development, manufacture, integration and sustainment of advanced technology systems, products and services. The Corporation's net sales for 2014 were $45.6 billion.