Management Assistant

Job description / Role

- Act as the manager's first point of contact with people from both inside and outside the organization.
- Devising and maintaining office systems, including data management and filing.
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
- Screening phone calls, inquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Organizing and maintaining diaries and making appointments.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports and presentations.
- Organizing and attending meetings and ensuring the manager is well prepared for meetings.
- Liaising with clients, suppliers and other staff.

Requirements

Nature and length of previous experience:
6 years

Soft Skills and Personality traits:
Flexible attitude and open mindset.

Nationality Preference:
Western nationals

Language Fluency:
High level of communication skills

University Qualifications:
Higher Vocational

About the Company

Middle East Business Solutions (MEBS) is a highly reputable and respected company providing a variety of in-country logistical project assistance to companies and agencies both governmental and commercial across the Middle East, including US Department of Defense (DOD) contractors, US Department of State (DOS), NGOs and the oil and gas industry. MEBS currently maintains offices in Kuwait, Qatar, Bahrain and UAE and is providing support in Jordan, Saudi Arabia, and Oman.

Established in 2003 MEBS is built on a long-established presence, unmatched experience, expertise and integrity. MEBS offers our clients a full range of quality support services including business and immigration assistance, accommodation leasing, vehicle leasing, manpower, commercial real estate, facility management procurement, translation services and company sponsorship.