Admin Assistant - Temporary

Job description / Role

Our client are a multinational financial services company based within the DIFC.

Duties will include, but are not limited to:
- Manage the inbox, flagging emails which require a response
- Assisting the Office Manager with facilities management
- Daily receptionist cover when required
- Manage the diary for the Dubai Office Manager and set up meetings when required
- Manage own diary and prioritising workload accordingly
- Responding to queries via both telephone and email
- Assisting the Office Manager in arranging events and meetings with internal and external attendees, arranging refreshments and audio/visual equipment where appropriate
- Assist with the preparation of PowerPoint presentations and documents
- Print packs, papers for meetings in a timely fashion
- Create and update documents using MS Office applications when requested
- Play a proactive role in supporting the successful running of the office, such as the monitoring and ordering of stationery
- Filing and general office administration
- Provide operational and project support to the Office manager, e.g. by taking minutes at meetings, tracking progress of tasks and co-ordinating progress reports, producing presentations and project support documentation
- Support effective collaboration and communication with the businesses on the platform
- Processing Office Manager expenses on eXpense and assisting with the completion of accounts
- Organise travel arrangements and schedules, including international travel for the Dubai Office Manager
- Absence and annual leave logger on behalf of the Dubai Office team
- Input and Update the Dubai website as required.
- Ad hoc items as required

Requirements

- Ability to handle sensitive/confidential information
- Experience in supporting on a one to one basis whilst supporting a wider team is essential
- Ability to balance competing demands and prioritise accordingly
- Strong organisational skills
- Good attention to detail and the ability to work to tight deadlines
- Good PC and Microsoft office skills including Word, PowerPoint, Excel, Outlook
- Excellent telephone manner and presentation

Along with:
- Proactive
- Gravitas to work with internal team, Country Manager, General Representatives and external parties
- Able to communicate both written and orally
- Able to produce work to a very high standard
- Great networking skills
- Focused and enthusiastic

As the the role is initially only for 6 months it is imperative you are on a sponsored family/partners VISA. Please only apply if you are able to stay on your families/husbands VISA.

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.