Administration Executive

Job description / Role

Purpose: Performing a variety of administrative activities, including financial tasks, generating reports, maintaining statistical data and ensuring compliance with company's policies and procedures; while assisting and shadowing the internal auditors.

Principal Accountabilities
- Manage Group VP Internal Audit, Risk & Lean schedule and assist him with administrative requirements.
- Carry out the basic administrative activities and maintain a wide variety of fiscal information, files and records (e.g. audit reports, minutes of the meetings, staff leave plans/forms, contracts, petty cash records, etc.).
- Preparation and processing of travel arrangements for the Internal Audit team.
- To assist in preparation and update to the database of audit opportunities as noted under the Action Plan section of the Regular Audit Reports.
- Handle audit purchases and service providers in line with the Group's Procurement Policy and in coordination with both Finance & Procurement Units. (e.g. IA trainings' bookings, stationary supplies, etc.)
- Assist the audit & lean team in coordinating with internal and external parties in arranging for meetings, trainings, and events.
- Act as the administrator for the Audit team creation, Client Coordinator creation and Audit recommendation Follow Ups in AutoAudit.
- Assist the lean team with the preparation of Lean Program sessions' materials and VSMs as assigned.
- Assisting and shadowing internal auditors in the execution of the audit program, completion of the assigned audits and submission of relevant working papers.

Requirements

- Degree in Business Administration is preferred
- Proper command of written and spoken English (Desirable: Arabic speaker)
- Minimum 5 years in a similar role
- Advance skills at Microsoft Office Applications: Outlook - Word - Excel - Powerpoint
- Basic knowledge of IT environment and ERP: Oracle
- Basic skills in audit software: Auto Audit

About the Company

Al Ghurair is a diversified industrial group based in Dubai with operations spanning more than 50 countries globally. With a rich history of pioneering businesses and technologies, this heritage of innovative success is built upon values of excellence in the products developed and the processes followed. Our Core Areas of Expertise are Foods, Commodities, Construction and Properties. And furthermore, our additional areas of focus include Energy, Printing, Retail and Education.