Assistant Manager - Recruitment and Selection

Job description / Role

General Management
- Contribute to the development of the overall HR Department strategy and plans to support business priorities.
- Contribute to the overall Recruitment and Selection Strategy based on a thorough understanding of the current and future strategy of the Group.
- Contribute to the overall HR department planning and budgeting process by developing detailed bottom up budgets related to own area of responsibility, in line with guidelines issued by the Finance Department.

Recruitment & Selection Process
- Provide advice and guidance to HR Team and hiring managers on all HR aspects relating to recruitment and selection.
- Participate in forecasting manpower requirements for the year in collaboration with Department/Division Heads.
- Prepare, maintain and update annual manpower plan and ensure achievement as per the approved plan.
- Develop recruitment/selection methodologies and materials to deploy resources in the most cost-effective and efficient manner.
- Develop a pool of qualified candidates in advance of need.
- Lead the organization of Recruitment Assessment Centres (internal and external recruitment) - support panels and ensure the smooth running of the assessment process i.e. ensuring facilitators are confirmed, tests prepared in advance and venues booked.
- Assist hiring managers in defining recruitment needs and preparing job descriptions and accordingly agree on timelines.
- Prepare advertisements, review application forms, short list and interview candidates.
- Review recruitment documentation for completeness and accuracy. Update the vacancies tracker and provide the summary report to Line Manager on weekly basis.
- Advise job applicants on employment requirements and on terms and conditions of employment. Notify applicants of results of selection process.

Recruitment Agencies and Suppliers
- Develop and maintain network and relationships with media agencies, employment agencies, universities and recruitment solution providers.
- Liaise with local and international preferred recruitment agencies for internal and overseas recruitment campaigns.
- Coordinate and implement college recruitment initiatives and career fairs.
- Explore relationships with new agencies. Negotiate rates and terms of business for management approval.
- Review monthly invoices and follow-up with Finance Department on payments.

Compliance
- Ensure compliance with HR policies relating to the recruitment and appointment of new employees – follow SOPs, conduct pre-employment reference checks, coordinate with PROs to ensure that labour and immigration formalities are fully carried out and completed, liaise with internal department to ensure workstation readiness prior to joining date.
- Keep abreast of UAE Labour Law and any legislative changes.
- Ensure that recruitment activities comply with and promote the company’s policy statements and values i.e. equal opportunities, employment of relatives, anti-discrimination clause...

On-Boarding and Probation
- Ensure contracts of employment are signed and issued and that new employees receive all relevant starters’ documentation.
- Ensure that new employees’ personal file are created and that all new employee details are accurately set up on the HR database systems and shared with payroll team.
- Liaise with Training & Talent on enrollment of new colleagues in induction and orientation programs.
- Support Line Managers with all Probation Reviews and to ensure that reviews are completed within agreed timescales.

Data Base and Reporting
- Maintain internal database and develop recurring or ad-hoc reports i.e. preparing monthly/quarterly recruitment, turnover and diversity reports and generating other reports as and when required.
- Continually monitor and update statistical data to ensure the trends are reported and needs are pro-actively identified.
- Assist in the design and development of new IT Systems and processes relating to recruitment and selection.

Internal:
- Hiring Managers & HR Team

External:
Including but not limited to
- Candidates
- Universities
- Recruitment Agencies
- Recruitment Solutions Suppliers

Requirements

- Bachelor degree in Human Resources or Business Administration
- 5 years of relevant experience in Recruitment and Selection

Job-Specific Skills:
- Experience of developing and implementing a recruitment plan
- Experience of partnering with third parties
- Ability to work well independently and with minimal supervision
- Good team player
- Detail-oriented
- Commitment to customer services
- Strong communication skills, both written and verbal

Competencies:
- Business Understanding
- Commercial awareness
- Customer Service Orientation
- Relationship Building & Respecting Others

About the Company

Ahmed Seddiqi & Sons is a family owned entity with a large portfolio of Swiss Watch brands. Thanks to its brand strategy and the vision of the late Mr. Ahmed Seddiqi, Ahmed Seddiqi & Sons has enjoyed a steady expansion since its inception in the late 1940s.

At the group, we believe that each employee contributes to the growth and success of the company, and this is evident with the strong and loyal workforce of 480 plus employees, some of whom have been with the organization since 1968.

Ahmed Seddiqi & Sons is the largest distributor of Swiss Brand watches in the Middle East. We offer world-class and exquisitely designed watches and jewellery. From a humble beginning of a single store in 1950s, today Ahmed Seddiqi & Sons portfolio consists of over 50 prestigious brands across 52 locations in the UAE.