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Job description / Role
The Opportunity
As an ambitious business in the region we pride ourselves on promoting from within as well as offering genuine opportunities for individual development, progress and recognition.
The opportunity to join a major international organisation in a growing market is not only an exciting one but a very real prospect with Mace. We offer the platform for people to use their skills, develop new areas of expertise and fulfil their potential whilst progressing through the company.
This particular position is an opportunity to work for Mace International on a major programme or project in Dubai.
The Role
Document Controller – Dubai Project
Accountabilities
• Provide training and guidance to the new staff, including managers, regarding general document controlling process and procedures in the project.
• Manage site or projects independently.
• Administrate external and internal site correspondences by the software available in the project.
• Manage the control of incoming documents ensuring that project document control procedures are followed.
• Maintain accurate records of incoming documents and correspondence and retrieve immediately as required or requested.
• Prepare letters, reports, presentations, meeting minutes and monthly reports in accordance with the standard project templates.
• Accurate presentation and editing of complex documents using knowledge of engineering terms.
• Assist in the management of all outgoing documents in particular the issuing of letters, transmittals, reports and drawings.
• Carry out electronic and hard filing of documents
• Keep a record of all folders/files that have been issued to various members of the team and ensure they are returned in a timely manner.
• Ensure that hard and electronic copy project files are archived according to project archive policy.
• Provide cover during annual leave or sickness and provide cover on reception
• Update drawing classification and tender/construction drawings in accordance with the revisions
• Preparation of tender documents.
• Operate office equipment, such as photocopier/scanner, printer, fax machine and binder, in supporting the project team with their requirements.
• Ensure that health and safety is embedded into all work practices in line with project policies.
• Maintaining a holiday chart.
• Arranging meetings for the managers if required.
Requirements
Key Requirements
• Must have intermediate to advanced knowledge of MS Office packages especially Word, Excel, PowerPoint and Outlook.
• Excellent organisational skills.
• Ability to manage multiple and changing priorities in a high volume environment.
• Accuracy and attention to detail.
• A high degree of expertise in office management and administration.
• Able to meet deadlines.
• Experience of SharePoint and BIW or other on-line collaboration tools.
• Experience of supporting programme/project focused teams in property or construction environments.
The Company
Established in 1990, Mace is an international consultancy and construction company, employing over 5,000 people, operating across 70 countries. Its core business is programme and project management, cost consultancy, architecture and multi-disciplinary design, construction delivery and facilities management. Mace is truly multi-disciplinary with services spanning the entire property and infrastructure lifecycle.
We focus on major, complex or challenging schemes, where we offer genuine value to our clients and exciting opportunities to our staff across UK, Europe & Eastern Europe the Middle East and North Africa, Asia and Australia.
With industry leading standards, Mace are an innovative organisation renowned for its Clear Values, Client Focus, Pursuit of a Better Way, Integrity and Opportunity, delivering a consistent quality of service worldwide.
We believe it is our relentless passion for finding a better way that helps us to deliver the best projects safely and efficiently, while defining industry best practice.
Please contact Simon Ross with a copy of your CV for further information and to arrange a time to discuss.
Mace is an equal opportunities employer.
About the Company
Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.
Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.
We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.