Executive Assistant

Job description / Role

- Manage the schedule and coordinate meetings for CEO
- Coordinate multiple internal and external meetings involving senior leaders in the company and external resources, involving contact with nonprofit partners.
- Manage travel and prepare expense reports
- Manage all ofice processes, i.e. filing, business contacts, attendance records
- Manage processing the payment of departmental invoices
- Organize, prioritize, and direct general incoming information, requests, and queries (by email, fax, phone, and mail)
- Provide telephone support, with the ability to direct calls to appropriate resources
- Organize electronic and soft copy documents and communication that may require confidential treatment
- Provide clear verbal and written communications
- Assist with production and coordination of meeting briefs, presentations, updates, and reports that may require confidential treatment
- Assist with managing internal and external events (conferences, planning meetings, fundraisers, etc.)
- Manage day-to-day miscellaneous activities

Requirements

- Excellent organizational skills
- Excellent written and verbal communication skills
- Must be able to multi-task with a keen eye to detail and handle heavy flow of incoming meeting requests and schedule coordination
- Ability to independently anticipate needs, plan for contingencies, manage concurrent tasks, prioritize tasks and follow-up
- Strong customer-centricity skills
- Ease with interacting professionally within and across teams
- Flexibility to move between competing priorities as needed/directed
- Calendar/schedule management
- Strong PC skills, including proficiency in Microsoft Office Suite: Outlook, PowerPoint, Word, Excel, and SharePoint, and internet skills
- Discretion in handling confidential materials/information

About the Company

Since 2010, our team has successfully placed some of the world’s finest graduate to mid and C-level talent in organisations across EMEA and APAC, and it all comes down to our niche approach and understanding of the market place, skill sets and trends.

From our offices in Dubai, Riyadh, London and Singapore, we run a sector specific operation. Meaning we specialise in your industry and are able to completely understand your vision, provide market insights and intelligence, and deliver the best talent to fit seamlessly into your operations.