Legal Personal Assistant

Job description / Role

This company is a major commercial law firm renowned for their positive and practical approach to our clients’ business needs. They operate in a number of industry sectors and legal disciplines delivering the highest quality legal advice as clearly and concisely as possible, no matter how complex the situation. They have 112 partners leading more than 300 lawyers offering a broad range of services to major national and international clients. The firm’s headquarters are in central London with a network of offices in the UK, Belgium, Dubai and Singapore.

Due to expansion and to support their ongoing growth, they are now looking for a Legal PA to provide a dedicated secretarial support to the team. This is an autonomous role that will allow the incumbent to fully embrace the role and encourage further professional growth over time. Duties will encompass management of diaries, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis, arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc. and liaising with other attendees, both internal and external and organizing travel arrangements, booking and confirmation of reservations and dealing with related invoices.

The job holder will be responsible for opening and closing of general files, general filing, record keeping and archiving of files, being part of the client care team and be familiar with the full range of the lawyer’s contacts/clients and entering, maintaining and updating client details and relevant information of the firm’s CRM system. Additionally, dealing with basic queries and general administration, arranging client meetings and providing efficient and effective general support to Partners / Fee Earners.

Requirements

Our client requires a self-motivated, highly organised and enthusiastic individual who is able to work quickly and accurately often within tight time scales with minimal supervision, previous Legal Secretary/PA experience and proficiency in the use of Microsoft Office applications (including basic excel) and be confident in creating, amending and formatting large complicated documents.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.