PA to CEO

Job description / Role

Our client is an international financial services company who are seeking for an articulate and experienced Personal Assistant to the CEO who can manage a demanding work schedule

- Provides complex calendar management, serving as gatekeeper and coordinator
- Plans, organizes meetings of executives; researches, collects and prepares background information or materials as necessary; at times may be required to schedule sensitive and confidential appointments in conditions that require the utmost discretion
- Prioritizes professional and personal responsibilities for the CEO in accordance with business strategies and personal objectives
- Prepares correspondence and other written materials for executives requiring specialized knowledge of the subject matter
- Edits and proofreads written materials, such as complex contracts, for content consistency and accuracy
- Assists in research, content development, and creation of presentations
- Aggregates, organizes and manages a variety of records, documents, and files
- Communicates and interprets administrative and operating policies and procedures
- Independently support and manage the administrative needs of the CEO and often act as an advisor and coach to other individuals interacting with the executive team.
- Coordinate timing and location logistics for a wide variety of business and departmental meetings, preparing meeting materials ahead of time when applicable
- Coordinate air travel, accommodations, and logistics for both business and personal travel
- Screen and route phone calls and emails with the utmost professionalism
- Compile special reports, organize data, synthesize the information, and create presentations as needed

Requirements

- Minimum of 5 years of C-Level executive administration work experience in a fast-paced environment
- Bachelors degree in Business Administration, Communications or related field
- Mastery of Microsoft Office: Outlook, Word, Excel, and PowerPoint
- Genuine passion for providing outstanding hospitality and service to external and internal clients
- Ability to deliver action items and complete tasks against multiple projects and deadlines
- Maintain an approachable and responsive demeanor and understand the importance of deadlines and client satisfaction
- Strong initiative and follow-through skills
- Strong ability to prepare, proofread, interpret, distribute and maintain specified routine and complex documents
- Exceptional attention to detail and high level of accuracy
- Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information tailored to the target audience
- Dynamic, engaging, professional with positive attitude
- Demonstrated experience in dealing with sensitive and conflicting situations in a diplomatic manner by de-escalating conflict or knowing when to route issues upward
- Demonstrated ability to take initiative and anticipate needs
- Handle highly confidential and/or sensitive departmental matters with discretion and tact

About the Company

Mark Williams is a Dubai recruitment company with a wealth of Search & Selection experience. Mark Williams International is a subsidiary of the Williams Group UK and in December 2009 set up the Middle East business.

Mark Williams is a fully licensed recruitment firm currently focused on fulfilling clients needs in; Emiratisation, Financial Services and Information Technology related position within the United Arab Emirates. The initial focus was looking at Emiratisation into the Financial Services sector across all seven Emirates. With an increased demand for over the subsequent years for Emiratisation we have broadened our scope to place UAE Nationals into Industry & Government with dedicated teams for Emiratisation into Financial Services and Industry. Given our focus is primarily on the local market it gives us a depth of understanding & knowledge that enables us deliver our business partners an unrivaled service in terms of; speed and most importantly, quality.

Founding the Middle East business in adverse market conditions has enabled us to capture market-share and establish ourselves as a house hold name within our specialisms. Within two years we had outgrown our initial office and moved to the prestigious Business Central Towers in Media City. Mark Williams, at the end of 2014 has completed its third upscaling of operations to Bay Square, Business Bay. This was a strategic move to enable continued business growth by servicing clients and candidates with improved infrastructure, access and parking. Mark Williams provides candidates and clients private meeting rooms, testing facilities and board room access to facilitate screening and interviews. With our current capacity and growth ambitions Mark Williams is now one of the fastest growing Recruitment agencies in the region.