Job closed
Job description / Role
The worlds leading private security company, the G4S UAE operation specializes in manned security solutions, outsourcing, Faculties management and Electronic Security Solutions we have a key requirement for a Dubai based Payroll Assistant key responsibilities will be to provide accurate and timely processing of company payroll by managing payroll preparation, completing reports and maintaining records.
Key Accountabilities:
- Maintain Payroll information and Process monthly payrolls in ERP.
- Data entry for time and attendance such as new hire, termination, benefits deduction
- Maintains payroll information in ERP module.
- Prepares reports by compiling summaries of salaries, deductions, leave and EOSB.
- Balances the payroll accounts by resolving payroll discrepancies.
- Provides payroll information by answering questions and requests.
- Complies with local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
- Maintains Employee salary details confidentially at all circumstances.
- Accurately process payroll as well as monitor vacation/benefit accruals independently
- Assist HR department with compensation and benefits for payroll related tasks like processing benefits premiums, group health insurance, benefits, and overtime pay analysis
- Assist internal and external auditing procedures related to payroll by following company standards and policies
- Monitor and review complete payroll accounts for verification of accuracy and in case of any discrepancies make appropriate corrections and updates at the end of every month
- Communicate effectively with all staff responding to their requests and inquiries related to payroll information
- Post payroll information to General ledger accurately.
- Preparation of reconciliation of Payroll registers vs General ledger every month.
- Create and disburse payslips to the company employees every month after the pay day.
- Create benefit audits and reports for Terminated/Retired employees
- Execute special research projects regarding payroll management and for detailed analysis of payroll
- Suggest to the management for the policy and procedure updates and refreshers related to payroll management and its financial aspects
- Organize and maintain payroll checks and lists in coordination with HR and Operations teams.
- Manage contacts and communicate regularly with all the internal and external stakeholders ensuring effective flow of information
- Organize files, accounts, ledgers, records, employee books for payroll documents and other related purposes
- Process payroll changes for new hires and terminations ensuring accuracy and timeliness of the process
- Timely prepared, verified and reconciled monthly, quarterly and yearly ad hoc
Requirements
- Bachelors Degree in Finance/Accounting from a Recognized Institute.
- Minimum of 3-4 years of experience in Accounting (preferably in Payroll, but not mandatory) with experience in handling Reconciliations.
Competencies:
- Good communication skills - both verbal and written
- Attention to detail
- Thorough understanding of UAE Labour Law
- Good at MS office especially Excel
- Ability to handle large volume payroll.
- Ability to work under stress.
About the Company
G4S UAE is the largest and fastest growing total security solutions provider. This rapidly growing list of products and services, along with the company's global backing, means that we are uniquely placed to provide quality security solutions throughout the United Arab Emirates.
G4S was the first security company in the UAE to start the detailed work to apply for, and achieve, accreditation to ISO 9001:2008. This involved the identification of all key processes and their documentation to form part of the Quality Manual and the Company was awarded the certificate early March 2003. Our Quality Management System is based on functional responsibilities and objectives being clearly defined to support the fundamental management principal that it is the responsibility of every individual in the organisation to deliver quality service to our customers. We are committed to maintaining the Quality Management System. The key strategic objective is to achieve continuous improvement and innovation in all aspects of our business process.