Personal Assistant

Job description / Role

Our Client is one of the Middle Easts top Media companies here in Dubai and they currently have an exciting opportunity to recruit a Personal Assistant for their Corporate Affairs team, located in beautiful offices in Media City.

Our client is looking for a very mature western lady (38-60) who will be happy to work independently but also support the team.

- Dedicated administrative support to include PO preparation, filing, arranging staff business travel, Provide a PA function to the management team to include complex diary management and travel arrangements, payment of bills, vehicle management, payment of staff, petty cash, comprehensive administrative support and record keeping.
- Receiving calls and visitors for corporate affairs and dealing with queries where possible.
- Management of seat allocations for new staff, freelancers and interns.
- Support corporate affairs with any centralised processes in need of development or support throughout the company. ? Content management and updating of corporate website and relevant areas of CRM intranet system.
- Charity advertisement recording and monitoring.
- Monitoring, management and purchasing of office stationery.
- Planning and initiation of office refurbishment within the office.
- Assist with office and grounds inspections to maintain good condition of building.
- Undertake company supplier review and monitoring to ensure best value, best quality and sustainable purchasing values are met.
- Attend events regularly to look after VIP guests and undertake tasks as assigned by the events team.
- Periodically visit other offices within the Gulf region including Bahrain, Abu Dhabi and Doha.
- Undertake ad-hoc projects as they arise.

Requirements

- A minimum of 3 years previous experience in a PA role is essential
- Previous administration experience
- A professional appearance and approach
- A high school diploma
- The confidence to deal with colleagues of all levels from across the business and VIPs
- Excellent English language skills - both verbal and written
- Outstanding customer service skills
- Self-motivation, resourcefulness, creativity and a commitment to excellence
- Strong computer skills
- Must be 38 - 60

About the Company

International Recruitment Executives provides a full 360’ recruitment service and takes pride in tailoring solutions to meet each individual client’s needs on a case-to-case basis.

Our service offering focuses on middle level to Senior, Director and C-suite executives across the following specialisms:

• Leisure • Hotel & Hospitality • Banking & Finance • Legal • PR & Communications • Digital & Social Media • Human Resource • Business Operation Professionals

Our range of services includes the following:

Contingency Recruitment

Using our database, network and respected relationships International Recruitment Executives can introduce you to high calibre individuals who are both active and passive within their market and industry; providing a higher level of service to our Clients and Candidates than other consultancies.

Our campaign management service delivers comprehensive support for the end-to-end management of your recruitment campaign. We devise and run a bespoke campaign dealing with the initial marketing through to selection and on boarding of the selected individuals.

Executive Search

Our dedicated sourcing team is consistently mapping the market within their specific industry and discipline enabling them to identify and select suitable candidates for your organization. We utilise a tried and tested search methodology that ensures we find the best candidate to fill your specific brief whilst also ensuring and maintaining confidentiality.

Bespoke Recruitment Projects

Our projects team is experienced in delivering bespoke project recruitment solutions. Clients utilize this service during restructures and rapid growth to alleviate pressure on their own internal recruitment teams. We work directly with our Clients by providing them with advice and dedicated support to identify the requirements of their business by taking full responsibility of the project and recruitment life cycle requirements to ensure the delivery of high quality support service