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Job description / Role
Our client, a growing real estate brokerage company, is currently looking for a Personal Assistant who will be based in their Dubai office. For this role, you will be primarily responsible for providing general administrative secretarial support to the CEO including but not limited to:
- Arranging travel; flights, hotels etc plus Visa’s when required
- Making phone calls on behalf of CEO, screening calls, taking messages for CEO.
- General ad-hoc administration duties (filing, transferring items to desk top, arranging CEO’s personal files)
- Assisting CEO and Managing Director with various administration tasks such as: Data Entry, Property Market research and weekly reports, responding to emails and diary management for CEO.
- Arranging and attending meetings on behalf of CEO
- Paying personal bills for CEO and his family, (DEWA, DU, Etisalat etc.)
- Arranging driver, maid and gardeners for CEO and his family.
- Banking for CEO’s Personal & Company accounts.
- Assisting with Rentals, Sales and Property Management of various properties, working closely with high net-worth individuals based around the world.
- Accomplishing financial objectives by collecting rents; paying bills; forecasting requirements
- Maintaining properties by investigating and resolving tenant complaints; enforcing rules of occupancy; inspecting vacant units and completing repairs; planning renovations; contracting with landscaping.
- Maintaining building systems by contracting for maintenance services; supervising repairs.
- Cold Calling Property Owners. Landlords, Tenants.
- Assisting rentals and sales teams with Property Handovers and Property Condition Reports
- Responsible for registering all Managed Properties with EJARI at Dubai Land Department
- Offering up to date advice to Landlords and Tenants with regards to RERA procedures
- Completing Market Research reports for Landlords as and when they are requested
Requirements
To be considered, you should be a diploma or degree holder with minimum 3 years of PA experience, preferably gained from a real estate brokerage company.
You should have an experience in dealing with senior management and exposed to handling high level research materials and confidential documents. Fluency in English is highly required coupled with strong background in using Microsoft office application.
If you or know anyone who is interested, please send your application now!
About the Company
Cobalt is part of a leading international recruitment provider with offices in Europe, Singapore and New Zealand. Cobalt offers high quality HR consultancy, executive search, contingency recruitment and Emiratization services in Dubai and the wider MENA Region. It works extensively within the fields of Construction & Engineering, Banking & Finance and HR & Business Support.
Contributing to the regions development, we play a key role in identifying and attracting the very best talent to ensure the regions potential is realized. We also understand the importance of Emiratization in ensuring the long-term success of the UAE economy and have therefore pro-actively developed a strong network of UAE Nationals within our specialist areas.