Ref: OP472-101

Job description / Role

Employment: Full Time

Salary AED 8,000-10,000

Our client is an established global professional services organisation based in Dubai, who is looking to recruit a Receptionist to join their team in their fabulous Dubai offices.

Job Purpose: To deliver friendly, efficient customer service and to create a warm and welcoming atmosphere for all of our clients. To act as the first point of contact for visitors and callers, to undertake a range of other administrative tasks as identified by the Management.

Job Duties:
- Greet, assist and direct visitors
- Booking taxis
- Making reservations
- Coordinating drivers’ schedule
- Maintains security by following procedures; monitoring logbook; issuing visitor badges
- Manage/Operate telephone system; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on via the email system or connecting callers to staff members personal direct line voicemail.
- Manage & Monitor staff time attendance system ‘’Fingertec’’
- Coordinate with couriers
- Collect and distribute parcels, documents and other mails
- Providing clients the office address, directions and other necessary information
- Booking conference rooms and offices
- Ordering catering for office
- Provide office supplies (Stationery & kitchen supplies) for staff and maintain adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price
- Maintains safe and clean conference rooms and reception area by complying with procedures, rules, and regulations
- Helping staff and Office Manager when requested
- Contributes to team effort by accomplishing related results as needed
- Provide administrative and general support to the staff and management as required

Criteria:
- Intermediate to advanced level on Microsoft Office
- Computer literate, with keyboard skills and experience of word-processing, (Microsoft Word) combined with ability to acquire other skills as necessary (e.g. databases and spreadsheets)
- Excellent organizational skills
- Excellent verbal communication skills with a good telephone manner
- Must possess a professional telephone manner/ previous experience of switchboard operation
- Familiarity with the use of office equipment i.e. faxes photocopiers etc.
- Ability to implement admin systems and databases
- Must possess a warm, friendly and professional demeanor
- At least 1 years’ experience of working within an office environment and front of house
- Ability to work on own initiative and take responsibility where necessary and to work as part of a team

Desirable requirements - Experience of working in a multi-cultural environment

Requirements

Person Specification
- Customer focus
- Be friendly, smiley, sociable and welcoming to our clients, to create a great atmosphere
- Remain calm, patient and polite, if receiving customer feedback
- Be helpful and go out of your way to help our customers

Drive
- Be confident and self-motivated
- Demonstrate a passionate commitment to the business
- Welcome and embrace change, with a positive attitude
- Be able to work unsupervised in a busy environment
- Be able to prioritize duties

Personal integrity
- Be honest and reliable
- Be trustworthy and respectful
- Be immaculately dressed
- Maintain excellent time-keeping and attendance
- Be professional at all times

Team work
- Always be a good team player
- Build and maintain good relationships with all team members
- Work together with the team to ensure that the office is the best it can be
- Be willing to take on jobs to balance the team workload
- Be able to communicate well with people of all levels

- Must reside in the UAE

Unfortunately due to the high volume of candidate applications only the successful candidates will be contacted.

About the Company

Connect Executive Search Middle East is a full service selection and placement agency that is focused on supplying the best pool of talent to the Middle East. Offering an unrivalled level of service, our aim is to connect organisations with leading professionals through our team’s sector specific knowledge and in-depth understanding of the Middle East market.

We cover multiple sectors as following:

• Emiratisation & Government • Healthcare & Life Sciences • Legal & Business Support • OIL, Gas & Energy • Industrial and Engineering

At Connect Executive Search Middle East, finding employees the work they are best suited for, and by finding employers those candidates who are the right fit within their organization, we provide value to society as a whole. By finding the right balance between the needs of the employer and the changing wishes of employees, we will bring supply and demand closer together. It is our mission to inspire individuals and organisations to work more effectively and efficiently, and create greater choice in the domain of work, for the benefit of all concerned.

Get personalised updates on latest vacancies
Job Alerts by Email
  • Personalised updates on latest career opportunities
  • Insights on hiring and employment activity in your industry
  • Typically sent twice a month
Senior Financial Analyst salaries in UAE

Average monthly compensation
AED 19,500

Breakdown available for industries, cities and years of experience