Receptionist - 7 Month Contract

Job description / Role

Our client is a well-respected and recognised Legal firm who are currently looking to recruit an experienced Receptionist for a 7 month contract position for their offices in Dubai. The successful candidate must be Western with excellent English skills both written and verbal. You will also be assertive, helpful and welcoming with a smart appearance as you will be the first point of contact for the firm.

Duties and Responsibilities
- To provide full reception support to the Dubai office.
- Answering the switchboard.
- Maintaining conference room booking schedule for three conference rooms and spare offices.
- Setting up refreshments for meetings (with help from General Office assistant when reception/switchboard is busy). Ensuring conference rooms are tidy and kept fully stocked with refreshments, crockery and stationery at all times. Ordering lunches for conference rooms upon request and maintaining a log to assign client/matter and firm numbers to invoices upon receipt.
- Booking local and international couriers.
- Booking and recording of cars and taxis, logistics for flight, hotel, Marhaba and airport pick up bookings.
- Assist with Facilities Management, ordering and maintaining stationery stocks, maintaining marketing materials, ordering and maintaining client services and personnel refreshment stocks.
- Arranging video and telephone conferencing
- Set up of video conference and audio visual equipment. Available for sound and video conference check when needed.
- Updating and distribution of Dubai internal telephone list.
- Assisting secretaries with overflow of printing, business cards and photocopying.
- Accounts payable assistance completion of cheque requests with relevant coding and data entry.
- Miscellaneous duties that may from time to time be required (including some accounts related duties).

Requirements

- You will have the ability to work on own initiative or as part of a team.
- You must also be proactive, adaptable and flexible
- Taking ownership of the role and have pride in self and the job.
- Visa and Healthcare will be provided by the company.

About the Company

International Recruitment Executives provides a full 360’ recruitment service and takes pride in tailoring solutions to meet each individual client’s needs on a case-to-case basis.

Our service offering focuses on middle level to Senior, Director and C-suite executives across the following specialisms:

• Leisure • Hotel & Hospitality • Banking & Finance • Legal • PR & Communications • Digital & Social Media • Human Resource • Business Operation Professionals

Our range of services includes the following:

Contingency Recruitment

Using our database, network and respected relationships International Recruitment Executives can introduce you to high calibre individuals who are both active and passive within their market and industry; providing a higher level of service to our Clients and Candidates than other consultancies.

Our campaign management service delivers comprehensive support for the end-to-end management of your recruitment campaign. We devise and run a bespoke campaign dealing with the initial marketing through to selection and on boarding of the selected individuals.

Executive Search

Our dedicated sourcing team is consistently mapping the market within their specific industry and discipline enabling them to identify and select suitable candidates for your organization. We utilise a tried and tested search methodology that ensures we find the best candidate to fill your specific brief whilst also ensuring and maintaining confidentiality.

Bespoke Recruitment Projects

Our projects team is experienced in delivering bespoke project recruitment solutions. Clients utilize this service during restructures and rapid growth to alleviate pressure on their own internal recruitment teams. We work directly with our Clients by providing them with advice and dedicated support to identify the requirements of their business by taking full responsibility of the project and recruitment life cycle requirements to ensure the delivery of high quality support service