Job closed
Ref: NP447-433
Job description / Role
Based at our clients Dubai corporate office, an opportunity has arisen to provide secretarial and administration support within this private wealth management company. The position is varied and will provide strong administration and secretarial support to various senior Executives within the Management Team including the CEO.
She will execute project management and administration duties, including business and technical support, compiling and distributing documents, coordinating meetings and conferences, maintaining calendars, arranging travel and the production of reports, spreadsheets and presentations.
Day to day responsibilities will incorporate but will not be limited to:
- Managing day-to-day administrative tasks for the senior management team
- Creating and maintaining up to date contact lists
- Assisting with correspondence and maintaining associated correspondence logs
- Performing document and records management activities for the team, including production and composition of reports and presentations (MS Word and MS PowerPoint)
- Organising and coordinating functions, such as workshops, staff events, luncheons, and meetings
- Maintaining and ordering department office supplies according to corporate policies
- Maintaining Senior Management and team calendars
- Arranging travel for Senior Managers
- Expense reports creation and reconciliation of credit card transactions
- Administrative duties such as copying, filing, faxing and distributing mail
- Receiving and routing incoming phone calls for Senior Managers
- Providing support on ad-hoc projects as designated by management
Requirements
Our client is looking for an individual with experience in a multi-national, multi-cultural corporation with a strong team ethic. Exceptional personal skills including social competency, strong cross-functional communication and people skills as well as high energy and the ability to be engaged both inside and outside of normal business hours on occasion. Applicants must have proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and be a quick learner of processes and systems.
The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multi task with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation is key in representing this amazing office and its business.
About the Company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.