Document Controller - Design

Job description / Role

Document Controller - Design - Cairo Festival City - AFGRE - Cairo, Egypt

We are seeking to hire a Document Controller to control and keep project document as per AFGRE procedures. Your job responsibilities will be including and not limited to the following:
- Typing the letters related to the contracting documents according to the procedures.
- Update the correspondences log as per process. Upload the draft letters at internal program.
- Submit the letters to the concerns and ensure get the stamping and signatures as per procedures.
- Scan the letters and keep the soft copy according to filling system.
- Submit the received letters to the internal partners as per the procedures to accomplish the process and efficient filling system.Receiving the documents from different departments.
- Checking and approving documents to ensure that documents contain correct and initiated as per the procedures.
- Circulate the documents to get the required signatures with excellent controlling and monitoring.
- Excellent coordinating with the different departments. Ensuring that all departments are following the same procedures with regards to documents.
- Chasing the documents with the different departmentsReview documents carefully with details and prepare report send to line manager and to the initiator in time. Checking and approving documents to ensure that documents contain correct.
- Checking quality of documents.
- Develop and monitoring the processes.
- Ensuring that documents and soft copies are kept in the right location and are accessible.Registry documents according to AFGRE procedures in time.
- Prepare and maintain full tracking logs for payments, contracts and correspondences.
- Maintain the follow up log, tracking log and outstanding log.
- Producing listings. Receiving the documents from other departments. Circulate the documents to get the required signatures with excellent controlling and monitoring.
- Submit the document to get the signatures and stamps. Chasing the documents with the external partnersFollow up the updated/completed documents and Feedback in time
- Daily and weekly reports to feedback
- Follow up the approval process with Dubai office
- Upload documents according to the process in time
- Report to line manager in the end of each stage
- Retrieve documents upon requests in time
- Forward copies to other partners according process in time
- Following the procedures regarding filling the original documents in time
- Maintain filling system to be in order according the process
- Printing documents according requests/process
- Other general administration duties as directed by the document control manager.
- Distribute outgoing evidence/form to portfolio team according default process or upon requests in time
- Prepare/reply to the partners once receive the requests according process in time

Requirements

- Should Hold a high-qualified degree
- Document Controller in similar projects
- 4 Years

Job-Specific Skills:
- Understanding of the document controlling matters is crucial so as to be able to identify and control documents effectively.
- Having good written and spoken communication abilities.
- Familiar with effective project filling systems.
- Excellent computer programs skills (Word, Excel, and Adopt Acrobat professional).

Behavioural Competencies:
- Accurate.
- Hard Worker.
- Working under pressure.
- Creative.
- High attention.
- Being reliable and honest.
- Excellent organization skills.
- Being flexible and proactive.
- Having interpersonal and leadership skills.
- Ability to monitor and evaluate.
- Having good communication skills.
- Being able to work with one or more teams

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.