HR Admin Executive - IKEA

Al Futtaim Group

Cairo, Egypt

Ref: HP698-11198

Job description / Role

Employment: Full Time

HR Admin Executive - IKEA - Cairo Festival City - Cairo, Egypt

Purpose: To lead and support learning programmes and development strategies for the business through effective coordination with the Regional Learning & Development Manager and HR Business Partners. Focus on the development and maintenance of the IKEA training plan and individual development plans to secure excellence in business competency.

Key Accountabilities:
- Support the department managers to prepare for audits and has to ensure that auditors queries and requirements for any supporting evidence etc. are provided for during the audit.
- Follow up on Probationary reviews 3 months to be done and file the probationary forms in the store HR office in order to be easy to retrieve.Working with the management team to ensure correct and accurate schedule are on the staff management system.
- Consolidating the payroll report at the month end by visiting the Store exceptions on a daily basis. Overall responsibility for keeping record of the attendance levels, overtime, turnover %, Sick leaves, Nationality mix, recruitment tracker, Emirati turnover and holiday in the Store.Responsible for making travel/hotel arrangements for new employees. Including existing employees requiring emergency leave liaising with the correct departments in Al Futtaim Travel and Finance to ensure the correct audit trail is in place.
- Provide administrative supports for the store management in various administration related tasks. Supporting the smooth operation of their departments like maintaining records for disciplinary meetings, files, taking minutes of the disciplinary
- meetings in the absence of the HRBP, printing “Employee of the month/year certificates”.
- Collating power point presentations for general meetings, take notes on the general meetings and circulating them. Producing all relevant KPI reports to help steer the business and keep control.
- Ensure that all stationery/supplies are reviewed regularly and adequately stocked in the store. The JH will be in charge of ordering supplies for the store office on a regular basis.
- Negotiating prices with Vendors, obtains quotations for purchase of office supplies e.g. stationery, uniforms etc.
- Ensuring accurate stock counts on delivery of items and forwards approvals to Accounts for payment.
- Be responsible for organising social events for the co-workers and the annual party.
- Ensure that all in-store office documents (appraisal documents, employees` letters) are archived properly to facilitate easy retrieval when necessary. Including employee warnings letters are filed and easy to be retrieved when necessary.Overall responsible for ensuring the new starters have their “Hej” induction pack prepared and are taken through their joining administration, including receiving badges, uniforms, locker keys, swipe card and have their finger print registered.
- Responsible for store policies and procedures and Internal communication. The leavers will return their keys and cards and other company property.

Requirements

- High School/Trade School Graduate.
- 3 to 5 years in a similar role.

Job-Specific Skills:
- Excellent Communication and interpersonal skills.
- Ability to plan, organize and implement.

Behavioural Competencies:
- Customer Focused
- Individual Accountability
- Continuous Improvement
- Personal Leadership
- Teamwork

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.

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