Admin Executive - Retail Corporate Office

Job description / Role

Admin Executive - Retail Corporate Office - Riyadh

We are currently looking to recruit an Administration Executive to be located in our Group Admin office in Riyadh and you will be responsible for the following duties:

Administrative responsibilities
- Assist the Retail Country Head in planning & co-ordination activities within All retail brands.
- Provide Secretarial support to the Country Head to ensure that the Country Head daily schedule is properly coordinated. This covers but is not limited to .
- Correspondence (ie taking dictation & transcription) & Self correspondence
- Maintaining filing and Organizing retrieval of documents.
- Coordinating travel schedules, follow up on delivery of travel allowances and tickets.
- Diary Management : Scheduling appointments.
- Interacts with Overseas Principals & HI level Business Associates.
- Monitoring Outlook mails at all times. In the absence of Country Head takes initiative of communicating the contents of the emails & updating on issues for info action.
- Dealing with telephone calls in a professional manner, this includes screening calls and ensuring the telephone is covered at all times.
- Facilitating Meetings for the Retail Director and collates documents for meetings & presentations, & manages visitors.
- Handling internal & external mail.
- Provide secretarial support to the Retail Management team if required.

Confidentiality
- Has access to confidential information/ projects - so the degree of confidentiality is to be maintained.

Follow Up
- Tremendous follow up with Department & external parties to track progress on projects / Reports and ensure timely completion.

Requirements

- Secretarial diploma certificate or equivalent experience , with knowledge of typing & shorthand.
- High level of PC skills.
- MS Office packages like Word Excel Powerpoint Outlook.
- 3-5 years experience in an Administration/Secretarial capacity dealing with different department with exposure to all areas of business.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.