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Job description / Role
PRINCIPAL TASKS & RESPONSIBILITIES
HR:Working closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;Raised the new ERF’s for the vacant position and secure its approval before hiring.Promoting equality and diversity as part of the culture of the organization;Liaising with a wide range of people involved in policy areas such as staff performance and health and safety.Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;Developing and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
Arranging the visa’s, health insurance and labor card of newly hired employees with respected authorities Preparing staff handbooks;Advising on pay and other remuneration issues, including promotion and benefits;Maintain annual leaves, sick leave, unpaid leave, TIL record, arranging annual tickets for the staffUndertaking regular salary reviews;Negotiating with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions;Administering payroll and maintaining employee records;Interpreting and advising on employment law;Dealing with grievances and implementing disciplinary procedures;Developing with line managers HR planning strategies which consider immediate and long-term staff requirements;Planning, delivering, training, including inductions for new staff;Analyzing training needs in conjunction with departmental managers.
Admin:Undertake general administrative duties including:Liaising with govt. Departments for renewing the trade license, product registration, getting approvals for company events Securing the approval from the management for various forms etc. ( trf, it, erp, rfi, pprf, pifs,)Arranging the air ticket and hotel accommodation for the staff for business trips and maintain the record of business trip reports, preparing staff reimbursement claims for business travelling Filing, copying and faxing.
Collation and distribution of minutes, reports and other documents.Dealing with incoming and outgoing mail and general emails.Ordering of equipment, materials and office supplies.Minute taking for board, team meetings and other meetings as required.Prepare contracts for suppliers as advised.Assist in matters relating to marketing and publicity for the company.Arrange meetings relating to the core operation of the company.Maintain the central filing system, general database and archive.Provide administrative support for matters relating to the premises and operations Including security, alarms, opening, insurance and transport.Maintain close links and inform the RGM of all issues likely to affect the operation of junction arts.
Requirements
Bachelor Degree
Multilingual (English/Arabic and other languages also preferable)
3-5 years’ experience in Admin & HR department with MLM companies is preferable.
Self-motivated, flexible approach to work, leadership skills, and customer oriented
Gulf experience and dealing with the ministries such as labour, foreign affairs are preferable.
About the Company
EMDAD LLC, the flagship company, has been active for over three decades in supporting the energy sector with cutting edge technologies from world-leading solution providers, integrating divergent divisions that match the technical/engineering organization and conversant with the procurement and contracting practices of their major customers in the UAE and the region. Its commitment to qualitative excellence is amply reflected in the proud accomplishments, as one of the early companies to be ISO 9000, ISO 14000, OSHAS 18000 accredited, and winner of the Sheikh Khalifa Excellence Award 2000 in the very first year of its inception. With strong stakeholder base, invaluable experience in the market, excellent relationship with principals and clients alike and a highly professional workforce, EMDAD is realigning its focus in tune with the nation's new perspective. Enabling the country as well as the region in its own way to enter the fast track to industrial self-reliance and development. Envisioning a future rich with daunting challenges and, at the same time, rewarding opportunities.