| Admin & Facilities Manager – FAMCO | |
| Al Futtaim Group Dubai, UAE Ref: HP698-4102 |
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The RoleThe RoleFAMCO (Al-Futtaim Auto & Machinery Co.) is a market leading supplier of products & services to a diverse range of industries & commercial undertakings covering the transportation, construction, manufacturing, warehousing, oil & gas and marine sectors. FAMCO serves these industries with world-class brands like Volvo Trucks, Volvo Buses, Volvo Construction Equipment, Merlo, Ingersoll Rand, Linde, Dexion, Yanmar, Himoinsa, Stanley Proto, Fenner, Bruynzeel, Mobel Linea, Meco, Bott, Stertil, Hart & Nassau. FAMCO has operations in Dubai, Abu Dhabi, Al Ain & Ras Al Khaimah. The company's development and success has been based on an in-depth understanding of customer needs and the dedication of its skilled staff. FAMCO is committed to providing outstanding second-to-none service levels to customers and to maintaining quality, safety and environmental standards at the highest possible levels. FAMCO is an ISO 9001:2008 & ISO 14001:2004 certified company.This position will provide full administrative support and a comprehensive facilities management service to help the business function effectively on a day to day basis, and to provide a safe, efficient and comfortable working environment for staff and visitors. The successful candidate will need to have the following: * Detailed knowledge of contract requirements, and developing excellent service partner relationships. * The ability to boost the company's image, by advising the management team as how to get the best out of the facility, assisting them to meet their business objectives. * Organise and supervise all the administrative activities that facilitate the smooth running of an office. Key accountability for the role will be: Procurement and Contract management: * Building and ground maintenance of commercial buildings, and liaison with AFRE as required, ensure building meets health and safety requirements * Checking agreed work by contractors has been completed satisfactorily and following up on any deficiency. * Directing, planning and maintain essential central services such as security, alarm systems/fire drills, maintenance, cleaning, catering, landscape, waste disposal and recycling, water, electricity and air conditioning supply * Negotiation of contracts relating to the above, calculating and comparing costs for the required goods and services to achieve maximum value for money, issuing all related purchase order Purchase and supply * Fixed assets / capital expenditure items after necessary authorizations and approvals * Disposal of the company's fixed assets when agreed and according to applicable policies and approvals. * Telephone systems, mobile phones, fax machines, photocopiers and office furniture. * routine stationary items Manage and maintain company's vehicle fleet * Issuing of purchase orders for new vehicles according to company policy. * Disposal of vehicles when replacement is due. * Registrations and insurance. * Fuel cards. * Issuing of purchase orders to Hertz for leased vehicles, and the ongoing management of the Hertz account and associated operational issues. * Arrangement of ad hoc car rental requirements. * Payment of traffic fines and the recovery through payroll. * Management and payment of Salik accounts. * Administration of the approval and maintenance process for payment of staff Outdoor Travel Allowances. * Administration of the internal policy for providing financial assistance to essential staff in obtaining a driving license Licenses and Agreements: * Ensures that systems are in place for the timely renewal of Trade Licenses. * Ensures that systems are in place for the timely renewal of the registration of our Principals' Agency Agreements with the local authorities. * Efficiently manages the renewal of all commercial property Tenancy Agreements. * Periodically issues / renews internal Power of Attorney documents according to approved policies. |
RequirementsRequirements*Minimum Qualifications and Knowledge: bachelor's degree *Minimum Experience: 5 years *You must have strong organisational skills, and the ability to multitask *This role requires strong communication and negotiation skills and someone who is disciplined and detailed *Finally you will have a strong track record in managing others, along with strong team building/motivating skills. |
About the CompanyAbout the CompanyEstablished in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt. The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Group’s continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery. The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Group’s belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility. |
This Position is closed or expired
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