This role will support a director and his wider team, overseeing all aspects of general office coordination and secretarial duties. If you are a secretary or administrator from a project coordination background, you will be well suited to the company environment, as there will be involvement with the business from time to time.
On a day to day basis, responsibilities will include:
Maintain Director's calendar to coordinate work flow and meetings.
Maintain confidentiality in all aspects of client, staff and agency information.
Interact with clients, vendors and visitors.
Sign for and distribute UPS/FedEx/DHL etc..or similarly delivered packages.
Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
File and retrieve organizational documents, records and reports.
Coordinate and maintain records for staff, office space, telephones, parking, company debit card and office keys.
Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or other programs.
May conduct research, compile data and prepare papers for consideration and presentation to the senior management.
Prepare agendas, set up and coordinate meetings and conferences
Attend meetings as requested in order to record minutes.
Make travel arrangements for senior management.
Arrange for the repair and maintenance of office equipment.
Support staff in assigned project-based work.
Plan special events, such as Team Building activities etc.
Performs other duties as assigned.
Knowledge of Office Administration and procedures.
Effective organizational skills
Strong interpersonal and negotiation skills
Degree in Business Administration
Excellent Knowledge of MS Office
Excellent verbal and oral communication skills in English
Must be able to work under pressure
Extending working hours maybe required.
About the Company
About the Company
Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.
Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.