Administration Assistant

Job description / Role

At VHR, we nurture an exceptional team. Our people are our heart and soul and that’s why we invest heavily in staff training and development. We don’t just talk about building careers: we actively work towards creating a brighter future for our staff in everything that we do.

We are looking for motivated, resourceful, diligent individuals who are ambitious and want to further their career. If that sounds like you then this is your opportunity to join an international technical recruitment consultancy specialising in Aerospace & Aviation, Formula 1 & Automotive, Engineering & Defence and IT.

Established in 2003 and now in its 12thyear of successful trading, VHR has offices in Central London, Dubai, Abu Dhabi and Manchester which service a rapidly growing mix of national and international clients. With a turnover of £20M and a multinational workforce of 40 staff speaking 16 different languages, VHR requires an enthusiastic team player to join the organisation at our Dubai office as an Administration Assistant.

The Administration Assistant will support the Dubai office’s General Manager on a wide variety of administrative tasks. The Dubai office is responsible for the day to day operation and long term development of some of the company’s most prestigious client accounts, including major aerospace organisations and global airlines and thus requires world class service from VHR.

The Administration Assistant will provide a helpdesk service to support VHR’s clients, contractors and candidates from first contact through the recruitment process and for the duration of their relationship with VHR.

The role incorporates many diverse administrative duties and some of the key tasks are outlined below. Organisation skills and attention to detail are the critical elements of this position.

Overview of duties:

• Telephone Reception duties
• Providing client and prospect client support via telephone, email and Skype
• Providing candidate and contractor support via telephone, email and Skype
• Managing correspondence
• Retrieving documents
• Maintaining data entry applications
• Writing meeting notes
• Support the General Manager and colleagues
• Resourcing for candidates
• Client & Candidate research
• Greeting and assisting guests
• Maintaining filing systems.
• Directing calls from switchboard
• Distributing post
• Scheduling appointments and travel arrangements
• Booking flights, hotel accommodation and car hire as required
• Managing cleaning staff

In addition to the above, you will be required to assist in ad hoc duties as and when directed by management.

Requirements

The ideal candidate will demonstrate:

• Strong English language literacy skills and fluent English language verbal skills
• Strong numeracy skills
• Strong IT skills: proficiency in MS Excel and MS Word, along with good attention to detail
• Proven written communication skills to a high level of grammatical attainment

The successful candidate will join our ambitious and growing organisation and will advance their career as the company continues to expand.

Hours of work are 9am – 6pm Sunday to Thursday with additional hours worked as the business needs may require from time to time.

VHR can offer a competitive salary, annual leave, private health and other benefits including free daily access to a gym within the office complex.

About the Company

Virtual Human Resources was formed in early 2003 by experienced recruitment and technical individuals to offer clients a more partner orientated and consultative approach to recruitment and human resources. The ethos behind Virtual Human Resources was to act as an extension to our clients' HR department and deliver a seamless service for all aspects of recruitment and HR.