Administration Executive - Al Futtaim Auto Centres

Job description / Role

Al-Futtaim is regarded as a pioneer in the Gulf region's Automotive industry and encompasses every aspect of the Automotive business; from passenger and commercial vehicles and construction equipment sales and service, to used car sales and rental and leasing.

Al Futtaim Auto Center (ALAC) is part of the Al Futtaim's Automotive Division. ALAC has six divisions comprising of Body Centers - Toyota & Lexus within UAE, Fast Repair, Customs & Classics, Auto Equip, Tyre Zone and Fastfit. ALAC offers end to end solutions in aftersales for both business to business & retail customers.We are looking for an experienced Administration Executive to assist in supporting the BodyShop team with all Administration related matters, requirements, reports and transactions.

KEY ACCOUNTABILITIES:

* The job primarily includes coordinating work inside the department. He/She maintains a detailed record of all related documents, and researches and formulates strategies which effectively improve filing and updating systems within the department or to its stakeholders.
* General coordination with HR/Administrative, Finance, STS and Training related activities/Issues of the Department Staff
* Preparation and updating of Administrative reports & forms

Requirements

Minimum Qualifications and Knowledge:
Graduate in Business Administration or equivalent

Minimum Experience:
Have a minimum of 3 years' experience in Administrative role.

Job-Specific Skills:
* Advance MS Office (Word, Excel, PowerPoint & Outlook)
* Computer skills coupled with knowledge of ERP package especially SAP
* Possess general personal skills like analytical, organizing, time management and communication.
* Management reporting, Reports Preparation and knowledge of Automobile parts business is preferred

Behavioural Competencies:
* Analytical
* Focused
* Maintain Confidentiality
* Good communicator
* Honest

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.