Administration Executive Toys R Us

Job description / Role

Toys R Us is the largest specialty toy store in the world. Launched by the Al-Futtaim Group in Dubai in 1995, Toys R Us now exist in twelve locations in the Gulf market and has emerged as undisputed market leader for all children related products.
The stores offer an unrivaled range of toys, games, sporting goods, electronics, software, baby products, children's apparel and juvenile furniture all under one roof.We are seeking to hire an Administration Executive for our Toys R Us store in Dubai Festival City. You will be reporting to the Store Manager and responsible for:

* Ensuring that all personal admin, inventory and cash offices related tasks are carried out constantly in an accurate manner knowing its critical importance in reflecting a true and fair view of the company in the Business Financial & Performance Reports.
* Ensuring that accurate reports are provided to the Store/ Regional office personnel consistently so as to meet reporting deadlines.
* Maintaining data archives in the system to facilitate easy access when required
* Stock Management: Accurate GRN of DC to store transfer stock using ZWAC.
* Periodic review of MB5T stock and report/sort out the differences with IC team. (Unless checked this can lead to shrinkage)
* Supervise the store delivery checks & reporting Variance & ensure adjustments are passed and reported accurately.
* Accurate GRN of local vendor auto replenished stock. (ensure complete adherence to SOP on auto replenishment).
* Spot audit of receiving process.

Cash Office operations: Carry out all cash office procedures to protect the company's asset with regard to:
* Daily reconciliation of store takings & reports
* Banking / Foreign exchange
* Store Petty cash
* Tallying safe fund daily
* Credit card reconciliation

Procedures: Ensure that all in-store procedures are adhered so that the store operations comply with audit standards.

Customer Service: Provide a high level of internal customer.

Payment to Govt.Agencies/Contractors/suppliers: Ensure all payments to above parties are verified, approved by store manager and processed with Retail Accounts Team. Follow up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments.

* Store /Brand Management & Retail deadlines are to be strictly adhered to
* High level of accuracy & action oriented analysis required.
* Coordination with various departments (Finance/HR/Buyers/Inventory Control/Stores).

Requirements

To be successful in winning this role, you will be able to demonstrate:

Minimum Qualifications and Knowledge:
* Bachelors preferably in Accounting with a customer centric attitude.

Minimum Experience:
* Candidate should have at least of two years of experience with leading groups in administrative role

Job-Specific Skills:
* Strong computer skills in MS office applications. ERP knowledge (preferably SAP) is a definite advantage.
* Good analytical, presentation & reporting skills.
* Excellent written and verbal communication skills.
* Having an eye for detail.

Behavioural Competencies :
* Planning and organizing, responsible, analytical mind, lateral thinking & good time management skills- must have a feel for figures in business environment (preferably retail).
* Team player.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.