Administration Executive

Adecco
Qatar

Ref: KP164-85
Adecco

The Role


The Role


Prime Objective

To provide full administrative support and comprehensive facilities management to help the business function ŭeffectively on a day to day basis
To provide safe and comfortable working environment to employees whilst ensuring compliance to Group Directives ŭand local regulatory requirements.ŭ

Key Responsibilities: ŭ

• Supervise general office administration including office establishment and coordination, office related ŭadministration activities, purchasing including office equipment, Trade licenses and Visa renewals, stationeries and ŭother materials as required by different departments
• Responsible for the administration of staff travel requirements, including booking and coordination of flights, ŭtransit Hotel accommodations and providing support with Visa application coordination activities
• Act as Liaison to government authorities, hotels and travel agents.ŭ
• Monitor status of Employee sponsorship to secure timely renewal of Work permits, residence visas, passports, ŭetc.ŭ
• Supervise staff attendance records and keep management informed of any deviation from company standards.ŭ
• Maintain up-to-date employee records on PeopleFirst HRMS / files to ensure compliance with statutory ŭrequirements.ŭ
• Optimise the use of PeopleFirst HRMS to produce ad hoc and regular reports to management team on headcount ŭdata, overtime, turnover and absenteeism statistics
• Handle orientation programs for new recruits and participate in counselling of employees in relation to motivation, ŭcareer development and disciplining of staff as necessary
• Encourages positive communications between staff; plans recreational activities which promote cultural and social ŭintegration
• Keep management abreast of any material changes in the employee status/labour law that may affect company ŭbusiness.ŭ
• Allocates vehicles and Accommodation as per policy
• Arranges insurance cover for vehicles, schedules maintenance, testing and repairs; monitors vehicle usage and ŭinitiates steps to control abuse.ŭ
• Maintain a full record of company cars, Furniture & Fixtures and ensure that necessary preventive maintenance is ŭcarried out to protect company assets and secure their collection after the employee’s departure.ŭ
• Control & monitor overheads, suggest ways & means to reduce it. Also advise management of any violation or ŭabuse.ŭ
• Ensure that office premises are kept to a high standard of periodic maintenance.ŭ
• Respond speedily and positively to requests from internal customers, advising on company policy/labour law.ŭ
• Escalates problems to General Manager when necessary.ŭ
• Receives and deals efficiently and effectively with customer enquiries and transaction requests.ŭ
• Supervises PRO/drivers and organise their daily work schedules
• Provides direction and guidance to own support staff; participates in their performance assessments and ŭdevelopment
• To participate in IMS audit and comply with all applicable legal and HSE requirementsŭ

Requirements


Requirements


- HR Degree or Equivalent Qualification
- Min 5 years of relevant Experience
- Western Nationals Preferred
- Should transfer visa to Company's Sponsorship

Skills

- Good Communication Skills
- Team Player
- Adaptive
- Good Management Skills

About the Company


About the Company


The Adecco Group is the world's leading provider of HR solutions. With more than 33,000 FTE employees and a network of 5,600 branches, in over 60 countries and territories around the world, we offer a wide variety of services, connecting close to 750,000 associates with well over 100,000 clients every day.

The services we offer fall into the broad categories of temporary staffing, permanent placement, career transition, talent development and workforce management solutions, as well as outsourcing and consulting.

The Adecco Group is based in Zurich-Glattbrugg, Switzerland and we are a Fortune Global 500 company listed on the SIX Swiss Exchange.
This Position is closed or expired