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Job description / Role
Prime Objective
To provide full administrative support and comprehensive facilities management to help the business function ýeffectively on a day to day basis
To provide safe and comfortable working environment to employees whilst ensuring compliance to Group Directives ýand local regulatory requirements.ý
Key Responsibilities: ý
• Supervise general office administration including office establishment and coordination, office related ýadministration activities, purchasing including office equipment, Trade licenses and Visa renewals, stationeries and ýother materials as required by different departments
• Responsible for the administration of staff travel requirements, including booking and coordination of flights, ýtransit Hotel accommodations and providing support with Visa application coordination activities
• Act as Liaison to government authorities, hotels and travel agents.ý
• Monitor status of Employee sponsorship to secure timely renewal of Work permits, residence visas, passports, ýetc.ý
• Supervise staff attendance records and keep management informed of any deviation from company standards.ý
• Maintain up-to-date employee records on PeopleFirst HRMS / files to ensure compliance with statutory ýrequirements.ý
• Optimise the use of PeopleFirst HRMS to produce ad hoc and regular reports to management team on headcount ýdata, overtime, turnover and absenteeism statistics
• Handle orientation programs for new recruits and participate in counselling of employees in relation to motivation, ýcareer development and disciplining of staff as necessary
• Encourages positive communications between staff; plans recreational activities which promote cultural and social ýintegration
• Keep management abreast of any material changes in the employee status/labour law that may affect company ýbusiness.ý
• Allocates vehicles and Accommodation as per policy
• Arranges insurance cover for vehicles, schedules maintenance, testing and repairs; monitors vehicle usage and ýinitiates steps to control abuse.ý
• Maintain a full record of company cars, Furniture & Fixtures and ensure that necessary preventive maintenance is ýcarried out to protect company assets and secure their collection after the employee’s departure.ý
• Control & monitor overheads, suggest ways & means to reduce it. Also advise management of any violation or ýabuse.ý
• Ensure that office premises are kept to a high standard of periodic maintenance.ý
• Respond speedily and positively to requests from internal customers, advising on company policy/labour law.ý
• Escalates problems to General Manager when necessary.ý
• Receives and deals efficiently and effectively with customer enquiries and transaction requests.ý
• Supervises PRO/drivers and organise their daily work schedules
• Provides direction and guidance to own support staff; participates in their performance assessments and ýdevelopment
• To participate in IMS audit and comply with all applicable legal and HSE requirementsý
Requirements
- HR Degree or Equivalent Qualification
- Min 5 years of relevant Experience
- Western Nationals Preferred
- Should transfer visa to Company's Sponsorship
Skills
- Good Communication Skills
- Team Player
- Adaptive
- Good Management Skills
About the Company
The Adecco Group is the world’s leading talent advisory and solutions company. We proudly make a difference in the working lives of 3.5 million people every year. Our culture is entrepreneurial and inclusive, and we are united by our passion for making a difference in the world of work. We work with over 100,000 organizations in 60 countries, enabling their success. We have 35,000 people working with us across more than 60 countries and territories.
Adecco has been rapidly growing in the Middle East since 2008, developing a substantial footprint throughout the region. We work across 250 different clients, Adecco has more than 62 full time employees, working in 4 offices, servicing all countries across the GCC region. We offer Temporary Staffing, Permanent Placement, Executive Search, Assessments, Visa And Payroll, Outsourcing, PRO Solutions customised as per client requirements. Adecco Middle East Head Office is based in Dubai with a branch at Abu Dhabi.