Administrative Assistant (Female - Work From Home)

Job description / Role

Objectives:
Primary responsibility is delivering administrative assistance in day-to day job, follow up and effective secretarial support to HR Department.

Main responsibilities:
- Administer general business office activities. Such activities are clerical in nature and may include mail, word processing, filing, order processing and stationery supplies. Work within well-established guidelines.
- Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and accurately; respond to more complex or escalated enquiries from other secretarial staff.
- To have access to the email accounts of staff supported to schedule their appointments and answer or redirect routine enquiries from internal or external sources.
- Accurately transcribe, type, format, and proof read a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.
- Use desk top publishing software to design more complex documents.
- Coordinate internal and external meetings so that they run smoothly.
- This include scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available, for example equipment, food, and drinks.
- Perform other administrative tasks using independent judgment and discretion.
- Plan, organize, and schedule own workload so that these activities are completed accurately and on time.

Reporting to: HR Director
Working Hours: 7:30 am - 4:30 pm

Requirements

Nature and length of previous experience: Up to 1.5
Age Range: 20 - 30
Gender Preference: Female
Nationality Preference: Saudi National
Language Fluency: English & Arabic
University Qualifications: Specialized Diploma as Minimum

Specialist knowledge:
- Customer and Personal Service
- Human Resources
- Computers and Electronics
- Law and Government
- Economics and Accounting

Soft Skills and Personality traits:
- Time Management
- Active Listening
- Complex Problem Solving
- Critical Thinking
- Reading Comprehension
- Monitoring
- Speaking
- Writing audience
- Coordination

About the Company

The history of Al Jabr Group dates back to 1952 when the sons of Sheikh Hamad Mohammed Al Jabr began their journey into the world of commerce with the establishment of a small company trading in foodstuffs. In 1956, a branch was opened in Al-Khobar, which was their first international activity. The Group currently has the following business activities: Al Jabr Automobiles Sales and Services; Al Jabr Laundry and Dry Cleaning; Al Jabr Beverages; Al Jabr Electronics; Al Jabr Air Conditioning; Al Jabr Batteries; Al Jabr Garments; Al Jabr Insurance; and the Gulf Carton Factory. The holding group is an active practitioner of Corporate Social Responsibility and has committed millions of Saudi riyals to supporting various charity projects that benefit local society.