Administrative Assistant / Receptionist

Doha, Qatar

Ref: HP647-1485

Job description / Role

Employment: Full Time

Administrative Assistant / Receptionist - Qatar

Our client (a company that specialises in the setting up of new business in the GCC region, is currently recruiting for a Admin Assistant/Receptionist.

Administrative Assistant Job Responsibilities:
- Provides office services by complying with Company's administrative systems, procedures, policies when undertaking administrative tasks.
- Assists office workflow by supporting the Client Relationship Executive and Branch Accountant.
- Works with the Company's Group systems and procedures to comply with record keeping systems and forms control.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories.
- Provides information by answering questions and requests.
- Maintains the office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
- Sorts and distributes incoming mail to clients and staff and dispatches outgoing mail.
- Uses a variety of software packages, including Microsoft Word, Outlook, PowerPoint, Excel and Company's Group CRM to produce correspondence, documents, maintain presentations, records, spreadsheets and databases.
- Operates a range of office machines such as photocopiers/printers, computers and faxes.
- Files papers and documents as required.

Receptionist Job Responsibilities:
- Serves clients and visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of their arrival; maintains security and telecommunications systems.
- Welcomes clients and visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Maintains the telecommunication system by following manufacturer's instructions for house phone and console operation.
- Maintains a safe and clean reception area.

Requirements

- Able to work methodically, accurately and neatly.
- Very good oral and written communication skills.
- Able to work as part of a team.
- Neat personal appearance.

Skills and Qualifications:
- Telephone Skills.
- Verbal Communication.
- Microsoft Office Skills.
- Listening.
- Professionalism.
- Client Focus.
- Organization.
- Handles Pressure.
- Can do Attitude.

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: