Job closed
Ref: NP636-11
Job description / Role
A multinational company is looking for an Administrative Assistant Reporting to the Regional HR Manager for its office in Dubai.
The candidate should be a female, who is currently based in Dubai and having minimum of 5 years of experience in office admin tasks and basic HR related matters.
The ideal candidate should be presentable, willing to go out of the office almost daily to handle the visa issues for staff. so experience in UAE labor lows is a must.
Essential Duties and Responsibilities
1. Assist with projects as assigned.
2. Maintain correspondence, meeting minutes, division processes, scientific/technical documents, databases, measurements and/or reports.
3. Provide support to staff by:
Reviewing mail and developing appropriate recommendations, responses or routing.
Coordinating, scheduling and/or organizing meetings and appointments.
Assisting with the research and creation of presentations.
Facilitating intra/interdivisional information flow. Coordinating with contacts inside and outside the company.
Preparing and coding forms for purchasing supplies and equipment. Obtaining approvals, and ensuring receipt of purchase.
Maintaining filing systems by creating, filing and archiving records.
4. Make and coordinate travel arrangements. Prepare and code travel forms, reconcile as needed.
5. Assist with organizing and preparing for customer visits and training.
6. Assist with the preparation, access and protection of documents containing confidential information.
7. Continuously identify, measure, and improve processes.
8. Other duties as assigned.
Requirements
Required Qualifications:
Related associate degree or equivalent experience
Secretarial or administrative experience
Proficient in MS Word, Excel, and PowerPoint
Superior organizational skills and high attention to detail
Excellent grammar and communication skills
Ability to multitask and adapt to changing priorities
Ability to learn and communicate technical/scientific information
Strong writing, documentation, and speaking skills
Ability to learn new skills and assume new responsibilities
Ability to work cooperatively in a team environment
About the Company
A Multinational Engineering Services company specialized in design, manufacture, and support of a complete line of products and services, with a focus on protection, monitoring, control, automation, and metering of electric power systems.