| Administrative Assistant | |
| Parsons International Abu Dhabi, UAE Ref: HP094-518 |
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The RoleThe RoleProvides administrative support to the CEP Program Manager and associated project staff. Composes or transcribes transmittals, meeting minutes, internal memos and letters; documents and logs incoming/ outgoing correspondence, maintains filing systems, and controls documentation in order to ensure the effective daily operations of the CEP team. • Uses MS Word to transcribe meeting minutes, letters and internal memos from handwritten notes or .pdf documents • Uses Expedition to log transmittals, meeting minutes, internal memos, and letters sent to the client • Document/ log incoming/ outgoing correspondence in Excel to allow accurate tracking of document flow. • Maintains files for each manager of internal memos and other confidential internal correspondence • Uses Outlook to schedule meetings, send meeting invites and track scheduled meetings for managers and other employees • Books conference rooms and prepare meeting agendas • Gathers information from contracts or other documents, and convert data into Word or Excel format and arrange formatting of information for use in reports • Creates covers, laminates binder tabs and collates/ binds reports prepared by others • Scans drawings, labor cards, passports, offer letters and other documents for employees • Maintains filing systems and controls documentation • Attends to phone calls, messages and meetings • Takes dictation and proof reads letters if required |
RequirementsRequirementsHigh School Diploma, with 5 years minimum experience; 2 years direct experience in a similar role. Should possess good written and spoken English, strong skills in MS Word, Excel, Outlook, PowerPoint and Primavera Expedition and a typing speed of 50 words per minute. The ideal candidate will be organized, have strong time management skills and the ability to handle a variety of responsibilities simultaneously with little supervision. They should have demonstrated willingness to accept additional responsibility, the ability to successfully complete assigned projects, accuracy, attention to detail, and discretion in handling documents of a confidential nature. |
About the CompanyAbout the CompanyParsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security. Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide. |
This Position is closed or expired
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