Administrative Assistant

Job description / Role

Main Purpose of Job:
Provide general information & support to visitors, students, staff and faculty.
Perform various clerical and administrative functions to ensure that processes are timely and accurate.
Ensure that necessary student record information is available to internal and external customers.
Manage activities of administration such as admissions and registration.

Main Duties and Responsibilities:
Assist in the counseling and advising of students and prospective students on such matters as admissions, financial aid, academic requirements, career development, and other campus activities.
Assist in the design, development and implementation of various program activities for the campus community.
Assist with the correspondence of prospective students, applicants, University Alumni, career counselors, and others seeking information on admissions standards and academic/nonacademic programs following established procedures and precedents.
Prepare various written material including books, pamphlets and brochures to provide program information.
Ensure that necessary student record information is available to internal and external customers.
Maintain computer database for administrative reports and tracking, student registration, update student records, budgets, course listings and mailing lists.
Prepare and type letters for students and employees, requisitions and other correspondence.
Prepare certificates of completion and other documents assigned.
Establish and maintain appropriate files and records; audit records to assure accuracy.
Provide information and assistance to lecturers and other staff members and the public.
Student Affairs Department receives files of applicants for admission, prepares them for Entrance Tests/Interviews depending on Stenden’s requirements, and prepares a sheet of all their information.
The department receives daily calls and guests for potentials that are interested to apply.
Invigilation of Entrance Exams
Any other task given at the discretion of the Management.

Key Working Relationships:
Academic Support
Students
Academic

Requirements

Essential
Education & Trainig: BA in Business Administration

Experience & Achievement: 4 years of administrative experience

Skills, Abilities & Personal Qualities:
Excellent mastering of English Language
Full knowledge of Microsoft Office & Internet
Customer/Student-oriented
Excellent Time Management skills
Stress resistant
Ability to communicate with people of a different culture
Excellent interpersonal communication skills, written and verbal
Flexible
Open to feedback
Innovative
Analytical
Team Player
Committed
Professional attitude

About the Company

At Stenden university Qatar you will be welcomed in a pleasant, relatively small environment with a friendly, family-like atmosphere. A place to feel at home from the very first moment.

Stenden university Qatar is specialised in the undergraduate studies;International Hospitality Management, Tourism Management and International Business and Management Studies.

The unique educational concept offers you the possibility to professionalise yourself in the service management field to become a good manger. The Problem Based Learning concept and the balance between theory and practice will make sure you are ready for the work field after graduation.

The programs we offer are the same as those delivered in the Netherlands apart from some adaptations for practical and cultural reasons. The NVAO (Dutch Flemish Accreditation Organization) has accredited the equivalent programs in the Netherlands.

At Stenden university Qatar we understand that the students are as important to us as the university to the students. Therefore the university is equipped with several facilities for you to enjoy your stay.