Administrative Assistant

Job description / Role

UNIQUA Consulting GmbH is recruiting for one of its clients - a SWISS Corporate Service Office for its offices at Jumeirah Lake Towers in Dubai a reliable and motivated,

The ideal candidate is a self-motivated, independent and hands-on personality who can think out of the box. The administrative assistant will manage, develop and improve relevant areas, such as: office management, providing assistance to accounting/controlling department, and work on basic Human Resources functions.

Duties and responsibilities

Human Resources:
- Support human resources processes by scheduling appointments, conducting orientation, maintaining electronic and hard copy filing system.
- Create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
- Coordinating with the main office in Switzerland, preparing HR reports, and identifying solutions for HR issues.

Office Management:
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
- Ensure smooth running of the office (maintenance, repairs of electrical equipment and other safety devices).
- Handle enquiries and complaints.
- Manage the telephone switchboard, organise board meetings and other administrative support.

Accounting /Controlling:
- Prepare administrative and finance reports, analyze and interpret information, compile and analyze financial data and report to the Management.
- Prepare payments for local entities.
- Assist in preparing invoices, set up of accounts and maintain correspondence with Accounts department.
- Manage and control office expenditures and budgets.

Requirements

- Minimum 2 years of experience in Office administration/assistance to HR and/or Finance teams or similar roles.
- Diploma in Office Management/Administration or equivalent.
- Very good skills in prioritizing, planning, analyzing and coordinating activities.
- Critical thinker and conflict solver, capable of taking responsibilities and manage a challenging workload.
- Very good MS Office skills.
- Fluency in English, Portuguese language will be considered an asset

Are you a team player? Would you like to be part of an international and growing dynamic environment? We are looking forward to receiving your application at careers15005@uniqua.ch to the attention of Ms. Rose Anto. Only direct applications with CV and motivational letter in English will be considered. All applications will be treated as confidential.

About the Company

Are you searching for a new challenge that advances your career and offers you interesting opportunities? Or are you looking to recruit talented people that help you achieve your business goals?

Uniqua Consulting is your Executive Search and Human Resources team specializing in the recruitment and talent selection of unique professionals for medium to large-sized companies focused on business in Switzerland and around the world.

Our Swiss perspective and international approach is specifically designed to coach candidates and advise companies through the recruitment and selection process. We are licensed for recruitment in Switzerland and internationally, with a specific focus on Portuguese-speaking countries.

We have successfully given job seekers access to interesting and challenging jobs while fostering a trusted partnership with companies that look to grow their talent pool in the fields of Finance & Banking, Legal, Marketing, IT, Support and Administration.