Administrative Assistant

Job description / Role

Our client a large Hospitality investor are looking for an Administrative Assistant to come on board.

This position is responsible for assisting two Senior Vice Presidents in managing the activities of their respective departments.

Job Accountabilities:
- Manage and coordinate the administrative function of the concerned office/department.
- Ensure that support service levels are maintained to the highest quality levels within the supported office/department.
- Maintain files and correspondence in accordance with established company procedures.
- Retrieve records and correspondence on request.
- Monitor the progress of various assignments and take necessary steps to keep projects on course.
- Coordinate travel arrangements which includes flight bookings, hotel accommodation. Airport transfers and visa applications
- Calendar management - includes scheduling and coordinating meetings and conference calls
- using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel etc, produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
- devise and maintain office systems;
- organize and store paperwork, documents and computer-based information;
- photocopy and print various documents, sometimes on behalf of other colleagues
- Assess and prioritize workload effectively.
- Receive and screen telephone calls and re-route them to other personnel as required.
- Maintain confidentiality at all times.
- Occasional Reception duties when full-time receptionist is absent
- Perform any other related duties as assigned.

Requirements

- Must have formal training in office admin procedures and use of office equipment.
- Must communicate accurately and clearly both orally and in writing; pleasant telephone manner;
- Able to think on feet; customer service oriented. Can do approach to work.
- Knowledge of computers; specifically, experience in Microsoft Office is preferable.
- Must have superior organizational skills and accuracy. Excellent problem solving and people skills also required.

About the Company

AXIZ Consulting is based in the Dubai International Finance Centre and offers a bespoke, highly consultative recruitment service to local and international organisations across the GCC in both professional services and primary industries. Its founding two members come from a blend of executive search and contingent recruitment and they have taken some of the best practices of executive search and applied this to contingent recruitment in order to produce a service which offers maximum value to clients.

In order for us to build a successful company, we identified a core aim: to offer our clients a service that surpasses that of our competition. In order to do this, we have put into place both internal and external processes that ensure clients receive a consistent and professional service which gets the right results, in the right way.