Administrative Assistant

Job description / Role

KAUST (King Abdullah University of Science and Technology)
Competitive Tax-free Salary

KAUST is an international graduate-level, merit-based research university dedicated to advancing science and technology through innovative and collaborative research and addressing challenges of regional and global significance. Based near Jeddah, Saudi Arabia, KAUST has attracted top-notch faculty and staff from all over the world, especially from countries such as USA, Germany, China, the UK, Australia, Japan, and Italy. This high diversity is also reflected by the student body, with more than 60 nations represented on campus.

We are currently looking for an Administrative Assistant to provide administration and coordination support within a busy and varied role. Key responsibilities will include:
- Acting as the first point of contact for visitors and callers to the office; greeting and assisting scheduled and impromptu visitors
- Answering and screening telephone calls and responding/forwarding messages, as appropriate
- Handling routine and confidential correspondence
- Maintaining reference files, keeping filing system up to date
- Handling routine revisions to guidelines and procedures manual
- Preparing and maintaining statistical reports, data analyses and financial summaries using financial planning programs
- Managing and arranging travel itineraries, ticket reservations and purchases, and travel advances as required
- Operating a variety of office equipment: personal computers, copiers, scanners, fax machines and etc., as required
- Managing, sorting, logging, and distributing incoming and outgoing mail as required
- Performing other related duties as assigned

Located on the beautiful Red Sea coast of Saudi Arabia, KAUST sets exceptional standards in offices and recreational facilities, and boasts a truly multicultural environment which can be enjoyed by all. Life on the Campus provides ample opportunities and time to keep work and life in harmony - from vacations and holidays to an inviting campus community on the shores of the Red Sea, with all the seaside amenities and recreation facilities of a fine resort.

Requirements

- A strong work ethic and ability to adhere to University work hours, policies, and standard business etiquette
- Ability to work with diverse populations and foster a cooperative work environment
- Expertise and Technical Knowledge: Excellent working knowledge of Microsoft Office suite and related software (Word, Excel, PowerPoint, Adobe Acrobat PDF files, and etc.)
- Excellent English verbal and written communication skills are essential
- The ability to exercise discretion when handling confidential material
- A minimum of a High School diploma; Bachelor degree or equivalent desirable
- This position is for "SAUDI NATIONALS" Only

About the Company

Established in 2009, King Abdullah University of Science and Technology (KAUST) is a graduate-level research university located on the shores of the Red Sea in Saudi Arabia. KAUST is dedicated to advancing science and technology through interdisciplinary research, education and innovation. Curiosity-driven and goal-oriented research is conducted by students, faculty, scientists and engineers to address the world’s pressing scientific and technological challenges related to food, water, energy and the environment.

The University currently educates and trains over 900 master’s and doctoral students supported by an academic community of 150 faculty members, 400 postdocs and 300 research scientists. With 100 nationalities working and living at KAUST, the University brings together people and ideas from all over the world.