Administrative Manager

Dubai, UAE

Ref: HP647-1237

Job description / Role

Employment: Full Time

A renowned multi national company is looking to hire an Administrative Manager to be based in their Dubai office. This position will report into the General Manager - MENA.

Purpose of the Job:

• To increase their business by providing good customer service to external customers, as well as back-office support to MENA marketing & sales team
• Manage the day-to-day administrative tasks of the MENA office in a professional manner.

Job Responsibilities:

• Customer Service – ensures that shipping and payments are well coordinated with the partners.
• Bank related tasks – coordinates with the bank, performs bank reconciliation and other related tasks.
• Office accounting: generates monthly reports for office expenses. Responsible for the payment of utility bills, local suppliers, employees and other miscellaneous expenses.
• Customer accounting: depletion reports, forecasting, marketing expense overview, payment tracking, budget & estimates input in SAP.
• Government service office – deals with GSO for visa processing, renewal and other related tasks.
• Miscellaneous administrative work – performs tasks related to above functions, as well as help employees on specific assistance.

Detailed Task Specification:

Handles office payments: 20%
Etisalat, DEWA, UPS, local suppliers & miscellaneous expense

Reports: 50%
1. Forecasting report
2. Depletions report
3. Monthly Exp. report sent to HQ
4. Marketing invoices – Debit/Credit Statements to be sent to HQ
5. Monthly MENA invoice statement
6. Estimate & budgeting

Customer Service: 10%
1. Aging Debtors
2. Forecast report
3. Follow up on monthly orders
4. Assist in shipping issues

Bank related work: 5%
Reconciliation, documentation, deposits etc.

Government Service Office – Media City: 5%
1. Payment of monthly office bills
2. Visa related work – New Visa, renewal, cancellation, etc.
3. Trade License, Import Code and Lease renewals
4. P.O. Box renewal
5. Miscellaneous

Miscellaneous Work: 10%
Filing, Attending phone calls and walk-in guests, sending couriers & faxes etc.

Requirements

To be considered for this opportunity you must have the following skills and attributes:

• Good administrative/organizational understanding
• Good communication skills for communicating with internal and external customers
• Hardworking and honest
• Proactive, reactive and taking ownership of own tasks
• Educated within Accounting/bookkeeping such as accounting assistant background as well as experienced office administrator
• Language: English
• Knowledge of SAP as a key plus

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: