Administrative Support - Saudi National

Job description / Role

Please Note:

This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment and are not limited to those listed.

Role Summary:

Reporting to the Project Senior Management team, the Project Secretary's role is to provide full administrative support to the Project Team to ensure smooth, effective and efficient management of their project activities.

In accordance with established procedures, the Project Secretary will perform a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the project.

Key Responsibilities:

Responsibilities will include but are not limited to the following:

Preparing & maintaining design and construction records including: correspondence, agreements, design documents, submittals, contract changes, daily reports, proposal requests and payment applications in conjunction with the overall document control system

Gathering statistics & general data to prepare reports for both internal & external use

Reminding project staff of timesheet submittals and maintaining staff time-off schedule

Reviewing time reports to verify accuracy of hours worked and corresponding project charges. Following up to ensure timely processing of corrections

Tracking paid-time-off hours charged and maintaining schedule of future hours to be taken

Creating & maintaining employee directory and related data pertaining to employees assigned to the project including company resumes

Receiving, sorting, and distributing mail. Answering the telephone, taking and relaying messages in a timely manner

Coordinating meetings & taking meeting minutes. Verifying their accuracy and distributing amongst project team

Preparing presentations

Maintaining the project database

Requirements

The successful candidate will have a strong background in administration & will meet ALL the essential criteria below:

Essential

Degree holder or above

Minimum 3 years experience in Administrative or Secretarial position

Excellent written and verbal English

Excellent knowledge of Microsoft Office (Excel, Outlook, PowerPoint & Word)

Ability to type with speed and accuracy

Strong English written & verbal communication skills. Including excellent grammar, spelling, proofreading, punctuation and composition

Good organizational skills with accuracy, attention to detail, and thoroughness

Ability to manage stress and meet high pressure deadlines with good time management skills.

Ability to maintain files and logs for easy and efficient reference

Ability to maintain a high level of confidentiality and discern sensitive issues and apply tact.

Ability to work effectively as a team member with demonstrated interpersonal skills.

Demonstrated ability to work effectively in a diverse workforce

Desirable

Basic knowledge of technical terminology in a construction or engineering environment

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.