Job closed
Ref: OP594-22
Job description / Role
ROLE SUMMARY:
Reporting to the Project Senior Management team, the Administrative Support's role is to provide full administrative support to the Project Team to ensure smooth, effective and efficient management of their project activities.
In accordance with established procedures, the Administrative Support will perform a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the project.
This position is strictly for Saudi Nationals, Male or Female.
KEY DUTIES:
Gathering statistics and general data to prepare reports for both internal and external use
Reminding project staff of timesheet submittals and maintaining staff time-off schedule
Reviewing time reports to verify accuracy of hours worked and corresponding project charges
Following up to ensure timely processing of corrections
Tracking paid-time-off hours charged and maintaining schedule of future hours to be taken
Creating and maintaining employee directory and related data pertaining to employees assigned to the project including company resumes
Receiving, sorting, and distributing mail. Answering the telephone, taking and relaying messages in a timely manner
Coordinating meetings & taking meeting minutes. Verifying their accuracy and distributing amongst project team
Preparing presentations
Maintaining the project database
Supporting the Document Control team with preparing and maintaining design and construction records including: correspondence, agreements, design documents, submittals, contract changes, daily reports, proposal requests and payment applications in conjunction with the overall document control system
Requirements
ESSENTIAL:
High School / Diploma holder
Minimum of 1 to 2 years experience in
Administrative or Secretarial position
Excellent written and verbal English
Excellent knowledge of Microsoft Office (Excel, Outlook, PowerPoint & Word)
Ability to type with speed and accuracy
Strong English written and verbal communication skills Including excellent grammar, spelling, proofreading, punctuation and composition
Good organizational skills with accuracy, attention to detail, and thoroughness
Ability to manage stress and meet high pressure deadlines with good time management skills.
Ability to maintain files and logs for easy and efficient reference
Ability to maintain a high level of confidentiality and discern sensitive issues and apply tact.
Ability to work effectively as a team member with demonstrated interpersonal skills.
Demonstrated ability to work effectively in a diverse workforce
DESIRABLE:
Basic knowledge of technical terminology in a construction or engineering environment
About the Company
SYSTRA is a global leader in public transport infrastructure. Its 3 800 employees specialise in consulting and engineering.
SYSTRA benefits from over 50 years of experience from its parent companies, SNCF and RATP. It employs state of the art engineering techniques and develops innovative solutions that meet the explosive growth in demand for public transport in and around the worlds largest cities, which are home to over half the worlds population.
Active in 78 countries worldwide, SYSTRA is involved in project planning well before the start of the design stage and continues through to deployment. The Group generates 52% of its revenues outside France.