Arabic Secretary

Aspiriti Recruitment Group
Dubai, UAE

Ref: KP633-477
Aspiriti Recruitment Group

The Role

The Role

Salary: AED 7,000

Our Client is one of UAE’s leading Automotive Dealership, offering a progressive business portfolio which encompasses international brands. The Group has been recognized by its reputation as a successful, innovative and dynamic and aggressive organization composed of a multicultural workforce.

They are now looking for a dynamic and highly motivated Arabic speaking Secretary to provide an efficient and responsive administrative and organisational to the Marketing Manager, helping him to manage and prioritise his time.

Job Overview:

• Manage and maintain the Marketing Manager’s diary and email account.
• Filter emails, highlight urgent correspondence.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively.
• Conduct weekly diary meetings with the Marketing Manager to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the Marketing Manager meetings between him.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Marketing Manager match his requirements.
• Filter general information, queries, phone calls and invitations to the Marketing Manager by redirecting or taking forward such contact as appropriate.
• Manage the process of calling for briefing on behalf of the Marketing Manager from start to finish ensuring that he is fully prepared for all engagements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Marketing Manager.
• Prepare correspondence on behalf of the Marketing Manager, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the Marketing Manager.
• Keep and retrieve files.
• Ensure guests meeting with the Marketing Manager are well taken care of.
• Provide a service that is in line with the Marketing Manager’s work habits and preferences.



Skills and Qualifications:

• Demonstrated experience as a Secretary in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts (essential).
• Experience of diary management/researching and booking of travel and accommodation (essential).
• Experience of successfully working with senior management (essential).
• Must have minimum 3 years’ relevant experience.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Exceptional skills as Team Player, Self-Starter, Result Driven and Out of the Box thinker in a cross cultural and fast paced environment.
• Demonstrates an excellent leadership, time management, organizational and reporting skills.
• Superior Level Communication and Interpersonal skills.
• Female Arabic speaking candidates ONLY.

About the Company

About the Company

Aspiriti Recruitment is the leading automotive and transport (bus and rail) industry recruitment specialistfocusing on the Middle East, African and European markets.

Founded in 2002, Aspiriti has strategically based offices in Dubai and Malta. We partner with clients to assist them to achieve their organisational goals through the sourcing of outstanding talent for their business and with candidates to help them find their right next career move.

At Aspiriti, if your business or career has anything to do with wheels then we are your recruitment partner! Our core expertise are within the following industries:

• Motor vehicle and motorcycle dealerships
• Truck and commercial vehicle dealerships
• Fleet management and car rental companies
• Commercial vehicle importers and distributors
• Motor vehicle importers and distributors
• General automotive companies associated with either sales, service or parts
• Heavy Equipment importers and distributors
• Bus transport companies
• Rail, Metro, Tram and Infrastructure

Let the team at Aspiriti help you to achieve your aspirations!
This Position is closed or expired