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Job description / Role
Our client is seeking to recruit an Assistant Manager to support the Compliance and Administration Manager, to take responsibility of daily administrative duties to ensure the smooth running of the UAE businesses.
Key responsibilities are as follows:
- Assisting the Compliance and Admin Manager to ensure all internal and external legal requirements are met in relation to; trade licenses, contracts, leases, insurance etc.
- Assist with proof reading legal documents and contracts.
- Administrative responsibilities in relation to asset management, purchasing, front office management, archive management and resource management.
- At times assist in business travel requirements and itinerary organisation.
- Advising employees on compliance policies and procedures
- Regular reporting and keeping records on compliance matters, liaising with Tokyo head office.
- Checking documents, e.g. presentation material.
- Maintaining and filing documents/information in line with company procedures.
- Maintaining and developing client relationships, liaison with clients by phone, email and letter.
- Checking and processing expense claim.
- Arranging visa, Emirates ID, insurances, bank certificate etc. for employees.
- Negotiating with contractors/suppliers.
- All other administration duties required to assist the Compliance and Administration Manager.
Requirements
To be considered for this position candidates must be fluent Japanese speaking, reading and writing due to the communication required with head office, good English communication skills, experience working in a regulated firm is desirable.
Excellent organisational skills is essential. Previous experience in an administrative role is essential.
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.