Assistant to Chairman - Japanese Speaking

Michael Page

Dubai, UAE

Ref: HP350-1610

Job description / Role

Employment: Full Time

Our client a Multinational entity are looking for an Assistant to report directly to the Chairman, the role provides secretarial /administrative support in a one-on-one working relationship. Regular exposure to confidential data requiring discretion, tact, maturity, diplomacy and good judgment.

Executive Support
- Completes a broad variety of administrative tasks, including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the Chairman's schedule is followed and respected. Provides "gatekeeper" and "gateway" role.
- Prioritizes, and follows up on incoming issues and concerns addressed to the Chairman, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the Chairman's office and international counterparts as well with internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the Chairman to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Assists Chairman with presentations and board meetings.
- Is open to an element of translation work.
- Participates in various Executive Team meetings :scheduling meetings and attending all meetings, minutes, presentations, etc.

Requirements

- High quality of Administration & Coordination
- Manages work according to priorities
- Proactive support and self-starter
- Bachelor's degree advantageous
- Strong work tenure: five to 10 years of experience supporting C-Level Executives
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
- Fluent in English and Japanese

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.

Get personalised updates on latest vacancies
Job Alerts by Email
  • Personalised updates on latest career opportunities
  • Insights on hiring and employment activity in your industry
  • Typically sent twice a month
Instrument Supervisor salaries in Kuwait

Average monthly compensation
KWD 450

Breakdown available for industries, cities and years of experience