Bilingual Legal Administrator - Temporary

Job description / Role

Performance of a diverse range of legal tasks for the Legal Department.

Key task:

1. Assisting the Departments Lawyers in the preparation of certain legal documents such as briefing letters for filing of legal actions addressed to external lawyers, legal notices, arranging for the service of such notices, obtaining proofs of delivery and maintaining legal records of the same.
2. Reviewing and arranging for substantiating legal documents to be forwarded to external Counsel upon arranging the same from the internal client.
3. Independently liaising with external lawyers with respect to basic follow-up of legal correspondence and monitoring of relevant litigation/court deadlines and keeping the Legal Counsel informed of the same.
4. Preparing reports addressed to the management regarding the outcome of each case hearing/session.
5. Assisting in the finalization of agreements by performing miscellaneous tasks such as, highlighting textual changes in draft agreements, collating enclosures to be attached to agreements etc.
6. Reviewing low risk contracts prior to final review by Legal Counsel.
7. Reviewing incoming faxes and advising lawyers of relevant deadlines and notices as well as diarizing the same, and providing reminders periodically to the lawyers where necessary.
8. Liaison and follow up with internal departments/ divisions.
9. Preparation of work status reports for lawyers in the Department.
10. Assisting the Administrative Supervisor in arranging for the signing of contracts, document management/ tracking and safe keeping of original agreements.
11. Preparation of any other type of legal/corporate documents, as required.
12. Checking of invoices received from external law firm for final review of Administrative Supervisor/Senior Paralegal.
13. Assisting the Administrative Supervisor and Senior Paralegal in performing tasks as assigned by them.
14. Miscellaneous administrative support to the Legal Department such as organizing internal/external meetings, business travel arrangements and assistance with IT matters.

Requirements

1. Bachelor's degree
2. Accuracy and attention to detail.
3. Good organizational skills and ability to anticipate and plan ahead.
4. Knowledge and familiarity with real estate development and project management and/or hotel management documentation is an advantage.
5. Ability to work under pressure.
6. Proficiency in the use of computers.

About the Company

Majid Al Futtaim Properties is one of MENAs leading diversified property companies with operations across shopping malls, hotels and mixed-use communities.

The Shopping Malls Business Unit, an industry leader, owns, manages and develops mall destinations that provide memorable shopping, entertainment and social experiences for its customers. Majid Al Futtaim Properties has pioneered the regional face of retail, leisure and entertainment, since the launch of its first mall, Deira City Centre in 1995. The companys mall portfolio includes 17 shopping centres across UAE, Bahrain, Oman, Egypt and Lebanon with a combined gross leasable area (GLA) of over 1 million sqm, more than 2,800 tenants and an increasing footfall of over 160 million visitors in 2013.

The Hotel Business Unit develops and manages hotels and branded serviced apartments that are synergistic with the companys malls. Majid Al Futtaim owns nine hotels in the UAE and two in Bahrain. Their strategic proximity to the malls contributes to welcoming over 1.2 million guests annually.

The Communities Business Unit develops quality mixed-use projects anchored by residential housing. Majid Al Futtaim currently has three communities under development. The Wave, a joint venture with the government of Oman to develop Muscats largest ocean-front integrated community; Al Zahia, a joint venture with the Government of Sharjah, to build the Emirates first gated residential community with a regional mall in a prime growth corridor; The 250,000 sqm Waterfront City development in Beirut, Lebanon, a joint venture with Socit Joseph Khoury & Fils Holding SAL to build Beiruts premier mixed used community with one of the largest marinas in the Mediterranean.

Majid Al Futtaim Properties is recognised as a sustainability leader in the MENA region. According to the 2013 Global Real Estate Sustainability Benchmark (GRESB) survey, the company ranks No. 1 in MENA, second in the Asia-Pacific region and in the top 133 property businesses worldwide. In 2013, Majid Al Futtaim launched its new five-year sustainability strategy with the vision to enhance peoples lives through sustainable real estate. This commitment is reflected in Majid Al Futtaim Properties pioneering standards, prosperous communities and high performance assets.