Bilingual Secretary

G.P. Zachariades Overseas

Bahrain, Bahrain

Ref: LP574-64

Job description / Role

Employment: Full Time

Objective: We are looking for a Bilingual Secretary (Arabic and English) for our Respective Firm in the Kingdom of Bahrain. This individual will be responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Main Responsibilities:
Specific duties will vary considerably according to specific needs of the office and / or department.

These include but are not limited to:

- Perform tasks as the Manager’s first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image

- Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Manager(s) as directed by them; take accurate messages and follow up as requested by The Manager in order to ensure client enquiries are dealt with promptly and professionally.

- Deal with The Manager’s incoming email, faxes and post as appropriate.

- Liaise with clients and other staff in compliance with The Manager’s requests

- Organize and manage The Manager’s schedule, review schedule with The Manager on a daily basis, make and confirm appointments on their behalf and keep The Manager informed of daily agenda. Reschedule as requested.

- Liaise with Administration Coordinator in regards to The Manager’s travel and accommodation arrangements

- Take dictation for assigned Manager, perform typing and transcription of documentation as required.

- Compose and type letters, memos, correspondence and reports as requested by The Managers.

- Maintain and update assigned Partner’s files to deal efficiently with paper flow and organization and storage of paper work, documents and computer-based information

- Perform other work related tasks as required

Reporting to: Head of the Department

Requirements

Previous Experience:
- Previous secretarial experience.
- Experience in dealing in both English and Arabic in a business setting.
- Experience working in a professional services firm is an advantage.

Specialist Knowledge:
- Excellent working knowledge of MS Office, Outlook and Internet browsing
- Sound knowledge of office procedures.
- Working knowledge of record-keeping techniques.

Other Skills:
- Excellent verbal and written communication skills in English and in Arabic.
- Strong interpersonal skills with an ability to build relationships with most Senior Executives
- Good problem solving and decision-making skills.

Language Skills: Fluent in English and Arabic

About the Company

G. P. Zachariades is justly proud of the reputation for quality and professionalism it has enjoyed for over 50 years in the construction industry.

The company takes its name from the founder George P. Zachariades, whose initials, GPZ, have become synonymous with the company name. GPZ’s reputation was achieved as a result of wide ranging experience gained in a variety of projects and continuous commitment to achieving the highest standards of workmanship.

GPZ has developed a track record of success in the construction of various landmark projects including hotels, shopping malls, high-rise buildings, corporate headquarters, banks, residential complexes, hospitals, schools, universities and convention centres, as well as industrial complexes, infrastructure works and manufacturing plants.

Get personalised updates on latest vacancies
Job Alerts by Email
  • Personalised updates on latest career opportunities
  • Insights on hiring and employment activity in your industry
  • Typically sent twice a month