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Job description / Role
This role is for a Business Coordinator within a international recruitment company. This is a fast paced position which requires you to support a large sales force.
This position has 3 dimensions:
Manager:
• Ensuring that contract and permanent revenues are realised by placements being released through system as urgently as possible
• Monitoring of credit reports to identify where and why credits are being raised. Dealing promptly with any areas identified as needing attention
• Provide consistent and firm leadership and quickly identify and readily address any issue arising in the area of your responsibility
Business Coordination:
• Communicating with client and candidate to verify deal information, liaising with other parties as and when appropriate
• Obtain all relevant documentation (ID, limited company registration, VAT registration, Opt-out information etc) and attach within SAP. Chasing where this isn’t forthcoming
• When satisfied that all criteria have been met, producing the contract or permanent invoice, ensuring this is in the post and released through the system same day, to ensure excellent service delivery. Chasing outstanding contracts and logging returned paperwork onto the system
• Liaising with Legal department in order to gain agreement on changes to terms and conditions, queries on terms, possible breaches etc. Owning and following through the process. Any other liaison as appropriate, according to the nature of the matter in hand
Administrator:
• Dealing with contract and permanent administration (including but not exclusively) producing rates letters, placement letters, updating systems, scanning, attaching documents to SAP and Apollo, filing and archiving
• Maintaining absence records for the office, including checking on a daily basis who is absent due to sickness, and recording appropriately
• Visa processing
• Organising company events i.e. Christmas lunch, weekends away etc
• Day to day housekeeping of office, ensuring that high standards of cleanliness and safety are maintained at all times. Ensuring that all machines in the office are maintained and working i.e. faxes, photocopiers, water machines etc
• Ensuring that stocks of all stationery and printed matter are maintained at all times. Ordering in an efficient and cost-effective way
• Liaising with suppliers where appropriate to ensure we are getting the best service and price possible for what we are buying
Requirements
This role requires a flexible and adaptable approach with excellent attention to detail, along with a methodical, intelligent approach to the role and a consistent management style. It is necessary to have a thorough understanding and knowledge of all policies and procedures with respect to the various areas within the function, and you should understand the varying and demanding tasks that are faced in building a successful team.
A good understanding of the need for tact and diplomacy, to adapt style or work to the many different types of people to be dealt with in the course of the role’s responsibilities. Also required is a good understanding of the differing needs and demands an International market in relation to the various teams’ responsibilities.
You will provide an exemplary level of business support to all relevant sales-related staff and managers. You are responsible for the integrity of the information on the system, as well as proactively ensuring that we do not have false runners, preventable missing timesheets and overdue invoices. Agreed procedures and guidelines must be followed, and service delivered must always be of a consistent and high quality, ensuring that at all times, you are working in the best interests of the business.
Provide a superior level of administrative, facilities-related and associated support within the office. This relates to both the Business Co-ordination function and the sales office as a whole. High standards must be maintained at all times, and a proactive attitude always employed.
The role requires a flexible and adaptable approach and a “can-do” attitude. You must be quick, efficient and enjoy working within a varied and busy role.
About the Company
Huxley delivers world-class recruitment services that adapt as businesses evolve. For over 20 years, Huxley has provided comprehensive solutions that strengthen our partnerships with customers. Global teams in local markets specialise in placing Banking and Finance, Engineering, Commercial and Technology jobs across a wide range of industries.
Working with companies of all sizes from large multi-nationals to innovative start-ups, we offer compliant solutions that meet both global and local regulatory standards. Our teams deliver mid-level management roles through to leadership positions on a contract, permanent, interim and retained basis, as well as talent management consultancy, including salary surveys, location strategies, talent mapping, diversity consulting and organisational design.
Huxley is a part of the SThree Group.