Job closed
Ref: KP877-130
Job description / Role
Provide a wide range of administrative and secretarial support to the CEO and assist the assisting the strategic PMO with data consolidation and reporting, as well as business research.
Administrative and Secretarial
1. Diary Management for CEO, which includes arranging appointments, sending meeting requests and follow-ups on deadlines, prioritizing activities in order of importance/ urgencies to ensure effective use of the CEO's time.
2. Arrange and source costings for all business trips for the CEO, including conference registrations and payments, flights, accommodation, transportation and visas and provide a clear business trip itinerary, accordingly raising PR's in oracle and follow up on payments,
3. Build and maintain good relationships with business customers , colleagues, contractors, vendors and consultants to facilitate smooth coordination and execution of initiatives
4. Prepare forms such as travel requests, expense reports, leave requests, medical claims,..etc. for the CEO as required
Business Research/ Coordination
1. Coordinate with initiative team to consolidate initiate data and documentations to ensure effective communication with key stakeholders
2. Maintain log of key initiative documentation across the life cycle of initiation, planning, execution and close-out.
3. Assist with organizing events and work closely with initiative teams in meeting and workshops, gathering data and consolidating it for the CEO's review.
Requirements
The job holder must make decisions on:
- Cost effective solutions to business trip itineraries
- Pro-actively ensure the adherence to Strategic Planning standards and best practice.
- Minimum of 3 years program / project management with a strong track record of analytical duties.
- Bachelors / advanced degree, in a business related discipline.
About the Company
Al Ghurair is a diversified industrial group based in Dubai with operations spanning more than 50 countries globally. With a rich history of pioneering businesses and technologies, this heritage of innovative success is built upon values of excellence in the products developed and the processes followed. Our Core Areas of Expertise are Foods, Commodities, Construction and Properties. And furthermore, our additional areas of focus include Energy, Printing, Retail and Education.